Seattle Executive Office Operations Lead

Clark Construction Group; Seattle (WA); In loco; USD 90.000 - 105.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health/Dental/Vision benefits

PTO

401k with company match

Life insurance

Commuter benefit

Disability insurance

Tuition reimbursement

Holiday contribution program

Descrizione del lavoro

Clark Construction Group in Seattle seeks an Office Manager to oversee day-to-day operations, support senior leadership, and coordinate multiple departments. The role demands strong organizational skills, reliable problem-solving, and a customer-service mindset, with occasional early mornings or weekends as needed.

You will handle travel planning, events, invoicing via Coupa, and vendor coordination while ensuring a secure, efficient office environment that aligns with Clark standards of

Competenze

• 5+ years experience in an Office Manager or similar role supporting senior leadership and/or a department.
• Ability to think on your feet and solve problems.
• Personal confidence and a passion for customer service.
• Can-do attitude with superior organizational skills and accuracy.
• Confidentiality in all aspects of responsibilities.
• Strong written and verbal communication; able to juggle priorities.

Mansioni

• Provide operational and logistical support to senior leadership.
• Coordinate busy schedules and interface with internal and external parties.
• Deliver exceptional service to clients and visitors.
• Organize travel and prepare itineraries for San Francisco leadership.
• Handle event planning and onboarding coordination.
• Manage office supplies and maintain neat, organized spaces.
• Oversee invoicing and expenses via Coupa, including VP-level reports.
• Coordinate vendors, maintenance, deliveries, equipment, and catering.
• Liaise with property management; manage rent, utilities, and parking access.
• Maintain office security and reception logbooks; issue vendor keys.
• Foster an exceptional workplace experience and respond to communications.
• Monitor health and safety, ensure Covid protocols are followed.
• Plan internal meetings and coordinate conference room usage.
• Prioritize multiple projects and maintain documentation.

Conoscenze

Office management

Senior leadership support

Organizational skills

Customer service

Communication skills

Confidentiality

Multi-tasking

Problem solving

Strumenti

WorkDay

Salesforce

Coupa

Egencia

Microsoft Office

Google Suite

Descrizione del lavoro

Clark Construction Group in Seattle seeks an Office Manager to oversee day-to-day operations, support senior leadership, and coordinate multiple departments. The role demands strong organizational skills, reliable problem-solving, and a customer-service mindset, with occasional early mornings or weekends as needed.

You will handle travel planning, events, invoicing via Coupa, and vendor coordination while ensuring a secure, efficient office environment that aligns with Clark standards of