Seattle Front Desk & Office Admin Coordinator

ADP, Inc.; Seattle (WA); On-site; USD 28,000 - 40,000; Full time

Job summary

ADP, Inc. in Seattle, WA seeks a Corporate Administrative Assistant & Front Desk Receptionist to join our friendly corporate office.

You will be the first point of contact for clients and support our property management team with essential administrative duties. The ideal candidate will have 1–2 years of administrative experience, excellent communication, and strong organization to manage phones, mail, and multiple tasks in a fast-paced environment.

Qualifications

• At least 1–2 years of administrative experience in office settings.
• Ability to walk 0.4 miles daily to pick up mail.
• Professional communication with clients, tenants, and staff.
• Strong interpersonal skills and rapport-building abilities.
• Excellent written and verbal communication across channels.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word).
• Experience with multi-line phone systems and mail handling.

Responsibilities

• Hospitality and Office Maintenance: greet guests, maintain a tidy office and conference room, restock supplies, make coffee, and manage kitchen duties.
• Manage a multi-line phone system and direct inquiries to the appropriate team members.
• Handle incoming communications: mail, faxes, and emails; route as needed.
• Walk to shipping center to retrieve mail daily and manage shipments with carriers.
• Process and record tenant payments and oversee collections as needed.
• Input maintenance requests and generate regular operational reports.
• Provide general office support, scanning, filing and data entry.
• Track office supply inventory and place orders.
• Coordinate IT and equipment needs with IT support.

Skills

Administrative support

Multi-line phone system

Microsoft Office

Customer service

Time management

Communication skills

Attention to detail

Teamwork

Tools

Leasing software

IT asset tracking

Printer maintenance

Postage machine

Job description

ADP, Inc. in Seattle, WA seeks a Corporate Administrative Assistant & Front Desk Receptionist to join our friendly corporate office.

You will be the first point of contact for clients and support our property management team with essential administrative duties. The ideal candidate will have 1–2 years of administrative experience, excellent communication, and strong organization to manage phones, mail, and multiple tasks in a fast-paced environment.