Front Desk & Admin Specialist (M-F, 8–5) — Great Benefits

Allied Residential; Renton (WA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Health benefits

401(k) with employer match

Professional development

Job summary

Allied Residential seeks an Administrative Assistant / Receptionist to be the welcoming first point of contact at the corporate office in Renton, WA. You will manage the front desk, support portfolio managers and properties, and assist the admin team to keep daily tasks on track.

Ideal candidates have a high school diploma, strong customer service, and proficiency with Microsoft Office. You will handle calls, mail, reports, and basic financial paperwork while maintaining a professional

Qualifications

• High school diploma or GED required; six months to one year of related experience preferred.
• Strong customer service skills with professional handling of calls and visitors.
• Excellent organizational skills with ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite/Office 365, especially Outlook, Excel, and Word.
• Familiarity with remote work platforms, VPNs, and online security best practices; Yardi or RealPage experience highly preferred.
• Strong verbal and written communication skills, including professional phone etiquette.
• Basic math skills with rates, ratios, and percentages.

Responsibilities

• Answer and route all incoming calls to the appropriate team members.
• Accept, sort, and scan all incoming mail to designated locations.
• Maintain conference room schedules and assist with meeting coordination.
• Compile and process orders for Office Manager review or purchase.
• Keep the breakroom stocked and organized.
• Create and post monthly company calendars.
• Prepare and distribute various reports to departments, properties, and ownership groups, including Monday Morning Reports, KCHA reports, and tracking logs.
• Assist with monthly, quarterly, and year-end financial statement processing and reporting.
• Prepare lender packages, owner requests, and budget materials as needed.
• Reconcile petty cash funds on a regular basis and ensure all transactions are properly documented and balanced.
• Support year-end tasks including archiving files, creating new year files, and updating records.
• Provide administrative assistance to the President, Executive Team, and other departments as requested.
• Attend and participate in regular meetings and trainings.

Skills

Customer service

Organization

Communication

Phone etiquette

Multi-tasking

Education

High school diploma or GED

Tools

Microsoft Office 365

Outlook

Excel

Word

Yardi

RealPage

VPN/Security basics

Job description

Allied Residential seeks an Administrative Assistant / Receptionist to be the welcoming first point of contact at the corporate office in Renton, WA. You will manage the front desk, support portfolio managers and properties, and assist the admin team to keep daily tasks on track.

Ideal candidates have a high school diploma, strong customer service, and proficiency with Microsoft Office. You will handle calls, mail, reports, and basic financial paperwork while maintaining a professional