Friendly Receptionist & Office Support Specialist

ADP; Kailua (HI); On-site; USD 36,000 - 48,000; Full time

Job summary

ADP is seeking a friendly, professional Receptionist to join our team in a busy office in Hawaii. The role emphasizes greeting visitors, managing calls, scheduling, and providing excellent customer service.

The ideal candidate will be organized, dependable, and able to multitask in a fast-paced environment. Responsibilities include answering phones, coordinating calendars, handling emails, and supporting staff with daily office operations.

Qualifications

• Previous receptionist, customer service, or administrative experience preferred.
• Excellent communication and interpersonal skills.
• Professional and friendly demeanor.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize in a busy environment.
• Basic computer skills, including email and Microsoft Office/Google Workspace.
• Reliable, punctual, and detail-oriented.
• Ability to work independently and as part of a team.

Responsibilities

• Greet and welcome clients, customers, and visitors.
• Answer and direct phone calls professionally and respond to internal and external inquiries as needed.
• Schedule appointments and manage calendars.
• Respond to emails and general inquiries.
• Maintain an organized and welcoming reception area.
• Assist with basic administrative and clerical tasks.
• Handle incoming and outgoing correspondence.
• Maintain accurate records and documentation.
• Support staff with day-to-day office needs.
• Communicate with Sales, Service, and Parts departments to ensure timely and accurate flow of information and documentation.

Skills

Excellent communication

Interpersonal skills

Organizational skills

Time management

Multitasking

Team player

Detail-oriented

Basic computer skills

Tools

Microsoft Office

Google Workspace

Job description

ADP is seeking a friendly, professional Receptionist to join our team in a busy office in Hawaii. The role emphasizes greeting visitors, managing calls, scheduling, and providing excellent customer service.

The ideal candidate will be organized, dependable, and able to multitask in a fast-paced environment. Responsibilities include answering phones, coordinating calendars, handling emails, and supporting staff with daily office operations.