Senior Administrative Services Lead

CBRE; Seattle (WA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

401(K)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE is seeking an Administrative Services Sr. Coordinator to provide administrative support across departments in Seattle. You will answer calls, greet visitors, route inquiries, and maintain records while ensuring confidentiality and accuracy.

The role involves preparing proposals and reports, scheduling, expense reporting, and training staff. Strong MS Office skills and 2–3 years of related experience are required for success in a dynamic environment.

Qualifications

• High School Diploma or GED with 2-3 years of job-related experience.
• Intermediate problem-solving skills with the capacity to review and select solutions without supervisory approval.
• Advanced knowledge of Microsoft Office products (Word, Excel, Outlook).

Responsibilities

• Perform administrative duties including researching, updating databases, and preparing collateral for mass mailings.
• Answer and route calls; respond to inquiries and maintain confidentiality of information.
• Issue visitor passes, validate parking, and maintain guest logs; escort visitors to designated locations.
• Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.
• Establish and maintain record keeping and filing systems.
• Train and instruct new or relief personnel in receptionist duties and procedures.
• Schedule appointments and meetings; confirm travel arrangements and maintain business contacts databases.
• Complete expense reports and reconcile receipts.
• Identify and solve typical and atypical problems in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of services or information provided.
• Follow standardized procedures and receive regular, moderate supervision.

Skills

Microsoft Office

Communication

Organizational skills

Problem solving

Education

High School Diploma or GED

Job description

CBRE is seeking an Administrative Services Sr. Coordinator to provide administrative support across departments in Seattle. You will answer calls, greet visitors, route inquiries, and maintain records while ensuring confidentiality and accuracy.

The role involves preparing proposals and reports, scheduling, expense reporting, and training staff. Strong MS Office skills and 2–3 years of related experience are required for success in a dynamic environment.