Seasonal Luxury Events Coordinator

Paws Up; Montana; On-site; USD 21,000 - 30,000; Full time

Job summary

Paws Up Montana is seeking a Special Events Coordinator for Spring/Summer 2027 to deliver exceptional guest experiences at luxury events and banquets. You will greet guests, manage reservations, seating, and floor plans, and coordinate with front-of-house and event teams to ensure flawless service.

Responsibilities include maintaining Maestro PMS and SQL records, supporting outdoor dining and event operations, and ensuring menus and materials are current.

Qualifications

• Minimum of 6 months of food & beverage, banquets, or guest service experience.
• Familiarity with luxury resort hospitality standards and event execution.
• Exceptional interpersonal, communication, and multitasking skills.
• Proficiency with Maestro PMS and SQL; basic office applications.
• Friendly, professional, and collaborative team player.
• Valid State Driver’s License and Valid Food Handler’s License (ServSafe preferred).

Responsibilities

• Guest Greeting & Arrival Experience: Welcome guests warmly, assist with seating.
• Reservation & Seating Management: Oversee reservations, waitlists, and floor plans.
• Software & Systems Maintenance: Update Maestro PMS and SQL records and reports.
• Event & Outdoor Dining Support: Assist banquet and outdoor dining teams as needed.
• Guest Escort & Farewell: Lead guests to tables and provide gracious departures.
• Menu & Material Readiness: Ensure menus and event materials are current and available.
• Ad-Hoc Duties: Perform tasks as directed by the Director of Banquets.

Skills

Guest service

Hospitality standards

Interpersonal skills

Multitasking

Team player

Communication

Tools

Maestro PMS

SQL

Job description

Paws Up Montana is seeking a Special Events Coordinator for Spring/Summer 2027 to deliver exceptional guest experiences at luxury events and banquets. You will greet guests, manage reservations, seating, and floor plans, and coordinate with front-of-house and event teams to ensure flawless service.

Responsibilities include maintaining Maestro PMS and SQL records, supporting outdoor dining and event operations, and ensuring menus and materials are current.