Luxury Events Coordinator: Guest Experience & Reservations

Knightsbridge Capital Corporation; Greenough (MT); On-site; USD 32,000 - 52,000; Full time

Job summary

Paws Up Montana is seeking a Special Events Coordinator to deliver a luxury guest experience for banquets, conferences, and special events. You will greet guests, coordinate reservations, manage seating logistics, and ensure smooth service across front-of-house teams and event venues.

In this role, you will operate Maestro PMS and SQL, maintain dining and event materials, and collaborate with banquet teams to execute seamless events.

Qualifications

• Minimum of 6 months of food & beverage, banquets, or guest service experience.
• Familiarity with hospitality standards and reservation workflows.
• Strong interpersonal, communication, and multitasking abilities.
• Proficiency with Maestro PMS, SQL, and basic office apps.
• Friendly, professional team player upholding luxury resort standards.
• Valid State Driver’s License and a Food Handler’s License (ServSafe preferred).

Responsibilities

• Welcome guests and manage arrivals and seating professionally.
• Oversee daily reservations, waitlists, table assignments and floor plans.
• Operate Maestro PMS and SQL, update guest profiles and floor plans.
• Provide operational support to banquet and event teams for seamless service.
• Escort guests to tables and assist with transportation when needed.
• Ensure menus are current and available for service periods.
• Perform additional duties as directed by the Director of Banquets.

Skills

Interpersonal skills

Communication

Multi-tasking

Organized

Calm under pressure

Education

Food Handler’s License (ServSafe preferred)

Tools

Maestro PMS

SQL

Job description

Paws Up Montana is seeking a Special Events Coordinator to deliver a luxury guest experience for banquets, conferences, and special events. You will greet guests, coordinate reservations, manage seating logistics, and ensure smooth service across front-of-house teams and event venues.

In this role, you will operate Maestro PMS and SQL, maintain dining and event materials, and collaborate with banquet teams to execute seamless events.