Luxury Banquet Operations Coordinator

Paws Up Montana; Greenough (MT); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

401K with Employer Match

Paid Time Off 9 Floating Holidays and

Career Development and Advancement

Life Insurance, Long Term, and Short‑/

Employee Assistance Program (5 free)

Referral Bonus Program ($250)

Carpool Reimbursement ($5-$20/Day)

Employee Discounts on Merchandise (30%

Employee Lunch Provided

Job summary

Paws Up Montana is seeking a Banquet Administrator to provide essential administrative and operational support to the Food & Beverage leadership team across luxury dining outlets and event operations. This role helps ensure fiscal responsibility, efficiency, and seamless communication while upholding Paws Up standards and values.

Ideal candidates are highly organized, detail-oriented, and capable of multitasking in a fast-paced luxury hospitality environment, with strong written and verbal

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in spreadsheets, databases, and standard office software.
• High level of accuracy, discretion, and attention to detail.
• Ability to work independently while supporting a collaborative team environment.
• Prior administrative or hospitality experience preferred.

Responsibilities

• Assisting Banquet Event order set up, signages, menus, packets and updating any changes.
• Submit and reconcile vendor invoices and payments accurately and in a timely manner.
• Support purchasing and ordering processes for the Banquet Team.
• Submit work orders and follow through to ensure timely and effective resolution.
• Respond promptly and professionally to emails, digital correspondence, and internal communications.
• Draft, edit, and format documents, reports, and operational materials.
• Input, update, and maintain accurate information in databases, spreadsheets, and tracking systems.
• Coordinate logistics for meetings, including room setup, materials, agendas, and note-taking.
• Attend daily and weekly Special Event /BEO meetings
• Assist with payroll-related administrative tasks and reporting.
• Support personnel management initiatives and documentation as directed.
• Work closely with Facilities to support the maintenance and repair of Banquet equipment.
• Track maintenance issues and ensure follow-through to positive outcomes.
• Assisting maintaining Paws Up Montana's luxury service standards, operational excellence, and company values with strong attention to detail.
• Demonstrate flexibility and adaptability in response to changing priorities and business needs.
• Ability to work under pressure while managing multiple deadlines.
• Occasionally involved with Banquet Services

Skills

Organization

Time management

Communication skills

Attention to detail

Team collaboration

Discretion

Tools

Excel

Databases

Office Suite

Job description

Paws Up Montana is seeking a Banquet Administrator to provide essential administrative and operational support to the Food & Beverage leadership team across luxury dining outlets and event operations. This role helps ensure fiscal responsibility, efficiency, and seamless communication while upholding Paws Up standards and values.

Ideal candidates are highly organized, detail-oriented, and capable of multitasking in a fast-paced luxury hospitality environment, with strong written and verbal