Luxury Banquet Operations Coordinator

Paws Up; Montana; On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

401K with Employer Match

Paid Time Off – 9 Floating Holidays &

Job summary

Paws Up Montana seeks a Banquet Administrator to provide essential administrative and operational support to the Food & Beverage leadership team across luxury dining outlets and event operations. This role enhances fiscal responsibility, operational efficiency, and seamless communication while upholding Paws Up standards in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a luxury hospitality setting at Montana's

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in spreadsheets, databases, and standard office software.
• High level of accuracy, discretion, and attention to detail.
• Ability to work independently while supporting a collaborative team environment.
• Prior administrative or hospitality experience preferred.
• Knowledge of world class hospitality and service management preferred.
• Current driver’s license with two years driving experience.

Responsibilities

• Assisting Banquet Event order set up, signages, menus, packets and updating any changes.
• Submit and reconcile vendor invoices and payments accurately and in a timely manner.
• Support purchasing and ordering processes for the Banquet Team.
• Submit work orders and follow through to ensure timely and effective resolution.
• Respond promptly and professionally to emails, digital correspondence, and internal communications.
• Draft, edit, and format documents, reports, and operational materials.
• Input, update, and maintain accurate information in databases, spreadsheets, and tracking systems.
• Coordinate logistics for meetings, including room setup, materials, agendas, and note-taking.
• Attend daily and weekly Special Event /BEO meetings.
• Assist with payroll-related administrative tasks and reporting.
• Support personnel management initiatives and documentation as directed.
• Work closely with Facilities to support maintenance and repair of Banquet equipment.
• Track maintenance issues and ensure follow-through to positive outcomes.
• Assisting maintaining Paws Up Montana’s luxury service standards, operational excellence, and company values with strong attention to detail.
• Demonstrate flexibility and adaptability in response to changing priorities and business needs.
• Occasionally involved with Banquet Services.

Skills

Organizational skills

Time management

Communication skills

Spreadsheet proficiency

Database proficiency

Discretion

Independent work

Hospitality experience

Driver’s license

Tools

Excel

Databases

Office software

Job description

Paws Up Montana seeks a Banquet Administrator to provide essential administrative and operational support to the Food & Beverage leadership team across luxury dining outlets and event operations. This role enhances fiscal responsibility, operational efficiency, and seamless communication while upholding Paws Up standards in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a luxury hospitality setting at Montana's