Seasonal Front Desk & Admin Coordinator

Jacob’s Pillow; Massachusetts; Hybrid; USD 30,000 - 36,000; Part time

Benefits offered by this job

Three meals a day (summer)

Free access to classes, performances,

studio usage

Job summary

Jacob’s Pillow seeks a detail-oriented Office Coordinator to serve as the front door for its Becket campus, a 220-acre National Historic Landmark. This temporary role manages front desk operations, mail, and general office administration while supporting multiple departments and seasonal staff.

The position is in-person with hybrid considerations and a strong emphasis on hospitality. From May through August, work is primarily on-site; September through April offers a hybrid schedule with 1–2

Qualifications

• Minimum 1–2 years in administrative/front desk/office coordination
• Excellent verbal and written communication with diverse audiences
• Proficiency in Google Workspace and ability to learn new software

Responsibilities

• Manage front desk operations and greet visitors
• Handle phone calls and general email inquiries
• Process mail, routing, and scanning checks
• Print and mail philanthropic communications
• Maintain office supplies and organize spaces
• Coordinate campus-wide events and communications
• Support onboarding for seasonal staff
• Assist with onboarding and logistics for campus residents

Skills

Administrative experience

Front desk

Communication skills

Organizational skills

Google Workspace

Discretion

Independent work

Team collaboration

Driver's license

Tools

Gmail

Google Calendar

Google Docs

Google Sheets

Job description

Jacob’s Pillow seeks a detail-oriented Office Coordinator to serve as the front door for its Becket campus, a 220-acre National Historic Landmark. This temporary role manages front desk operations, mail, and general office administration while supporting multiple departments and seasonal staff.

The position is in-person with hybrid considerations and a strong emphasis on hospitality. From May through August, work is primarily on-site; September through April offers a hybrid schedule with 1–2