Seasonal Finance & Admin Assistant (Onsite)

eCard Systems; Brentwood (TN); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Free Lunch Every Wednesday

Fun Company Events

Job summary

eCard Systems is seeking a highly organized Administrative Assistant to support the Accounting department during the busy season. The role is fully onsite in Brentwood, TN, with 40 hours per week, 8am–5pm, from September through December or mid-January depending on workflow.

Responsibilities include routine office tasks, billing inquiries handling, duplicate account management, DocuSign processing, and payment/invoice handling. Prior office experience and strong Excel skills are required.

Qualifications

• Office experience and strong organizational skills.
• Experience handling confidential financial information and data entry.
• Proficient with Excel; comfortable working with large spreadsheets and formulas.

Responsibilities

• Perform general office tasks such as filing, scanning, shredding, mail and phone coverage.
• Provide customer service for billing inquiries, payment issues, and account updates.
• Identify and merge duplicate customer accounts and maintain accurate records.
• Prepare, send, and track DocuSign documents for new customer agreements.
• Process payments and invoices, update billing information, and contact customers about expiring or invalid payment methods.

Skills

Organization

Communication

Attention to detail

Time management

Confidentiality

Customer service

Problem-solving

Willingness to learn

Teamwork

Numeracy

Tools

Excel

NetSuite

CSV

Job description

eCard Systems is seeking a highly organized Administrative Assistant to support the Accounting department during the busy season. The role is fully onsite in Brentwood, TN, with 40 hours per week, 8am–5pm, from September through December or mid-January depending on workflow.

Responsibilities include routine office tasks, billing inquiries handling, duplicate account management, DocuSign processing, and payment/invoice handling. Prior office experience and strong Excel skills are required.