Seasonal Accounting Admin – Onsite, Excel & Billing

Ecard-Systems; Brentwood (TN); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Free Lunch Every Wednesday

Fun Company Events - (Holiday Party!)

Job summary

eCard Systems seeks an Administrative Assistant to support the Accounting department during a busy seasonal period. This fully onsite role in Brentwood, TN requires organization, confidentiality, and strong Excel skills, with hours 40 per week (Mon–Fri, 8am–5pm), from September through December or mid-January, depending on workload.

Salary ranges from $21-22 per hour depending on experience. Duties include filing, scanning, mail processing, calling and emailing billing inquiries, updating

Qualifications

• Previous office experience.
• Hands-on experience with spreadsheets.
• Data entry experience.
• Proficient with large Microsoft Excel and CSV files; formulas, sorting, formatting.
• NetSuite experience preferred.

Responsibilities

• Performs basic office tasks, such as filing, scanning, shredding documents, processing the mail, and answering phones, etc.
• Customer Service - Handle phone calls, voicemails, and emails related to billing inquiries, payment issues, and account updates.
• Identify and manage duplicate customer accounts, ensure accurate records, and update financial data as needed.
• Prepare, send, and track DocuSign documents for new customer agreements.
• Process customer payments, update billing information, and send requested invoices.
• Contact customers regarding updating expiring credit card or invalid payment information.

Skills

Dependability

Teamwork

Problem Solving

Confidentiality

Communication

Customer Service

Integrity

Learning

Detail Orientation

Numerical Skills

Education

Previous office experience

Spreadsheets

Data entry

Excel/CSV proficiency

NetSuite experience preferred

Tools

Microsoft Excel

CSV files

NetSuite

Job description

eCard Systems seeks an Administrative Assistant to support the Accounting department during a busy seasonal period. This fully onsite role in Brentwood, TN requires organization, confidentiality, and strong Excel skills, with hours 40 per week (Mon–Fri, 8am–5pm), from September through December or mid-January, depending on workload.

Salary ranges from $21-22 per hour depending on experience. Duties include filing, scanning, mail processing, calling and emailing billing inquiries, updating