Administrative & Accounting Coordinator

Color Burst Landscapes; Brentwood (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

Color Burst Landscapes is seeking an organized Administrative & Accounting Coordinator to support our Brentwood, TN branch in a full-time, on-site capacity. This role focuses on billing, invoicing, accounts payable/receivable, and financial recordkeeping while providing administrative support to branch operations.

You will handle invoicing, payments, payroll data entry, onboarding, and ensure accurate records, reports, and contracts.

Qualifications

• Experience with billing, invoicing, accounts payable/receivable or accounting administration.
• Strong attention to detail and organization is required.
• Ability to manage multiple priorities and deadlines.
• Comfortable handling confidential financial information.
• Proficient with Microsoft Excel, Word, and Outlook.

Responsibilities

• Process and enter invoices accurately and on time.
• Support accounts payable and accounts receivable processes.
• Process customer payments and follow up on balances.
• Maintain accurate financial records and documentation.
• Assist with reconciliations, reporting, and other accounting tasks.
• Support payroll preparation and employee data entry.
• Assist with new-hire onboarding and employee records.
• Coordinate travel and accommodations when needed.
• Support sales contracts, customer records, and branch documentation.
• Answer calls and assist employees, customers, and vendors.
• Provide day-to-day administrative support to branch leadership.
• Help keep office processes organized and efficient.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Excel/Office proficiency

Education

High school diploma or equivalent

Associate degree in accounting or business

Tools

ERP systems

Payroll systems

Accounting software

Job description

Administrative & Accounting Coordinator Color Burst Landscapes | Brentwood, TNFull-Time | On-Site

Color Burst Landscapes is seeking an organized and detail-oriented Administrative & Accounting Coordinator to support our Brentwood branch.

This role is primarily focused on accounting and financial administration, including invoicing, accounts payable, accounts receivable, payment follow-up, and financial recordkeeping. You'll also provide administrative support to branch operations, sales, payroll, and employees.

If you enjoy working with numbers, staying organized, helping people, and wearing multiple hats, this could be a great fit.

What You'll Do

• Process and enter invoices accurately and on time
• Support accounts payable and accounts receivable
• Process customer payments and follow up on outstanding balances
• Maintain accurate financial records and documentation
• Assist with reconciliations, reporting, and other accounting tasks
• Support payroll preparation and employee data entry
• Assist with new-hire onboarding and employee records
• Coordinate H-2B travel and accommodations when needed
• Support sales contracts, customer records, and branch documentation
• Answer calls and assist employees, customers, and vendors
• Provide day-to-day administrative support to branch leadership
• Help keep office processes organized, accurate, and efficient

What We're Looking For

• Previous experience with billing, invoicing, accounts payable, accounts receivable, bookkeeping, or accounting administration
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines
• Comfortable working with numbers and financial information
• Strong communication and customer-service skills
• Proficiency with Microsoft Excel, Word, and Outlook
• Experience with accounting, ERP, payroll, or similar business systems preferred
• Ability to handle confidential information appropriately
• Proactive, dependable, and willing to take ownership of responsibilities

Education

High school diploma or equivalent required

Associate degree in accounting, business administration, or a related field preferred

Schedule & Work Environment

• Full-time, on-site position in Brentwood, TN
• Typically Monday–Friday during standard business hours
• Occasional flexibility outside normal business hours may be needed
• Occasional travel to other branches or offices
• Primarily office-based with frequent computer use
• Occasional lifting of office supplies or files up to 20 lbs.

Why This Role?

This is a great opportunity for someone who wants to use their accounting and administrative experience while supporting multiple areas of a growing branch. You'll work closely with leadership and play an important role in keeping financial and day-to-day operations running smoothly.