School Registrar & Campus Business Operations Coordinator

Bridgeprep Academy, Inc.; West Palm Beach (FL); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

BridgePrep Academy Palm Beach is seeking a detail-oriented School Registrar & Campus Business Operations Coordinator to manage student records and campus operations on site. You will handle enrollments, transfers, withdrawals, and FERPA-compliant file maintenance while coordinating payroll and bookkeeping tasks for the campus.

The role requires 1–3 years in admin or bookkeeping, a Florida background check, and a preference for bilingual English/Spanish.

Qualifications

• High School Diploma or GED; 1–3 years in office administration or bookkeeping.
• Level 2 Florida background screening clearance.
• Experience with FERPA-compliant student records and campus operations.
• Bilingual English/Spanish preferred.
• Experience with ADP payroll, SIS databases, and Clover is a plus.

Responsibilities

• Process enrollments, transfers, and withdrawals within 24–48 hours; maintain FERPA-compliant student files.
• Manage collections (fundraisers, field trips) and reconcile weekly activity; maintain deposits logs.
• Assist with payroll and onboarding; coordinate HR tasks; ensure 100% I-9 compliance.
• Serve as primary contact for registration and payments; deliver a welcoming experience to families.

Skills

Office administration

Bilingual English/Spanish

Customer service

Education

High School Diploma or GED

Associate’s or Bachelor’s degree

Tools

ADP payroll

Clover

SIS databases

Job description

School Registrar & Campus Business Operations Coordinator

West Palm Beach, FL, US

Salary Range: $38,626.00 To $40,851.00 Annually

School Registrar & Campus Business Operations Coordinator

Location: BridgePrep Academy Palm Beach, 1951 N. Military Trail - Suite D West Palm Beach, FL 33409

Reports To: Principal / Dean of Operations

JOIN OUR PALM BEACH CAMPUS TEAM!

BridgePrep Academy and SMART Management are seeking a detail-oriented, trustworthy, and customer-focused School Registrar & Campus Business Operations Coordinator. In this key dual role, you will serve as the operational anchor of our campus—managing student records, driving state compliance, coordinating daily business operations, and welcoming our families.

WHY JOIN BRIDGEPREP ACADEMY?

High-Impact Role: Direct ownership of student data (FTE reporting), campus financial records, and payroll operations.

Supportive Network: Collaborative environment across 21 Florida charter schools with clear paths for professional growth.

Competitive Package:$18.57–$20.00/hr based on degree and experience, plus comprehensive benefits.

CORE RESPONSIBILITIES

Student Records & FTE: Process enrollments, transfers, and withdrawals within 24–48 hours; maintain compliant student files and ensure 100% accurate district/state FTE reporting under FERPA guidelines.

Business Operations & Bookkeeping: Manage collections (fundraisers, field trips), reconcile weekly activity, maintain safe/deposit logs, assist with cashless payment platforms (Clover), and ensure audit readiness.

HR & Payroll Support: Review hourly timecards and PTO in ADP, coordinate new hire onboarding, maintain 100% Federal I-9 compliance, and serve as the campus HR/Payroll liaison.

Family & Front Office Service: Serve as the primary point of contact for registration and payments, delivering a warm, helpful experience for parents and visitors.

QUALIFICATIONS

Required: High School Diploma or GED; 1–3 years of experience in office administration, bookkeeping, or records management; Level 2 Florida background screening clearance.

Preferred: Associate’s or Bachelor’s degree; experience with Florida charter school operations, SIS databases, or ADP payroll; Bilingual (English / Spanish).