School Office Specialist (12-Month Admin Role)

Monticello High School; Charlottesville (VA); On-site; USD 28,000 - 34,000; Full time

Job summary

Monticello High School in Charlottesville, Virginia is seeking an Office Associate to support administrative operations across a busy school office. The role involves complex clerical tasks, calendar coordination, and front-desk assistance for staff, students and visitors.

Ideal candidates have at least two years of administrative experience, familiarity with bookkeeping tasks, and proficiency in MS Office.

Qualifications

• College certificate or associate degree or equivalent.
• Minimum two years of administrative and/or clerical experience.
• Bookkeeping experience preferred.

Responsibilities

• Handle complex administrative tasks and prepare documents.
• Manage time and attendance related processes and reports.
• Greet customers and visitors and provide assistance.
• Answer phones, take messages, and route inquiries.
• Maintain calendars and coordinate meetings and minutes.
• Coordinate onboarding for new employees.
• Enter and verify data in databases and keep records current.
• Maintain confidential files and assist with budgeting/reports.

Skills

Office admin

Bookkeeping

Communication skills

MS Office

Data entry

Customer service

Education

Associate degree

Tools

Database software

MS Office

Printer/Scanner

Job description

Monticello High School in Charlottesville, Virginia is seeking an Office Associate to support administrative operations across a busy school office. The role involves complex clerical tasks, calendar coordination, and front-desk assistance for staff, students and visitors.

Ideal candidates have at least two years of administrative experience, familiarity with bookkeeping tasks, and proficiency in MS Office.