School Office Secretary I – Student Records

TrulyHired; Annapolis (MD); On-site; USD 32,000 - 42,000; Full time

Job summary

Anne Arundel County Public Schools (AACPS) seeks a School Secretary I to perform general secretarial and clerical tasks within a school environment. Responsibilities include managing forms, records, correspondence, and reports, as well as frequent contact with students, parents, and staff.

Depending on assignment, bilingual/biliterate capabilities may be required. Requires typing around 40 words per minute and competent computer skills, including word processing, spreadsheets, databases, and

Qualifications

• High School Diploma or equivalent required.
• One year of recent general office experience.
• Bilingual/biliterate in target language may be required; otherwise preferred.
• Equivalent education/experience may qualify.

Responsibilities

• Answer and screen telephone requests and complaints from parents, students, and Central offices.
• Enroll new students; maintain/update student records; withdraw records; forward to new schools.
• Complete fall/spring enrollment.
• Prepare and maintain up-to-date office records of students (class lists, folders, files, attendance).
• Receive and relay messages to teachers and principals; perform calls as requested.
• Type and distribute reports, letters, forms, lists, newsletters, memoranda, agendas, schedules, etc.
• Operate and maintain office machines (FAX, duplicating equipment).
• Handle mail; distribute items of a general nature.
• In Health Aide absence, provide first aid and coordinate with Health Room; maintain confidential medical lists.
• Assist with materials for instructional requests and tests; support administration.
• Maintain confidentiality of student records and personal data.
• Sign students in/out; issue tardy passes and record attendance.
• Schedule after-school or building use; submit monthly reports.
• Perform other related duties within the same classification.

Skills

Typing 40 wpm

PC skills: word processing, Excel, DB,

Office procedures and bookkeeping

Courtesy and good judgment

Test completion

Education

High School Diploma or Equivalency Certificate

Job description

Anne Arundel County Public Schools (AACPS) seeks a School Secretary I to perform general secretarial and clerical tasks within a school environment. Responsibilities include managing forms, records, correspondence, and reports, as well as frequent contact with students, parents, and staff.

Depending on assignment, bilingual/biliterate capabilities may be required. Requires typing around 40 words per minute and competent computer skills, including word processing, spreadsheets, databases, and