School Secretary I - Old Mill Middle North

Anne Arundel County Public Schools; Millersville (MD); On-site; USD 35,000 - 50,000; Full time

Job summary

Anne Arundel County Public Schools' Old Mill Middle North in Millersville, MD seeks a School Secretary I to perform a range of clerical tasks in the school office. The role involves processing forms, managing student records, and supporting staff and visitors with discretion and accuracy.

The ideal candidate will have a high school diploma, strong typing skills, proficiency with word processing and spreadsheets, and the ability to work with students and the public.

Qualifications

• High School Diploma or Equivalency Certificate required.
• One year recent general office experience.
• Bilingual and biliterate in target language may be required or preferred depending on assignment.
• Equivalent combination of education and experience may be accepted.

Responsibilities

• Answers and screens telephone requests from parents, students, and Central offices.
• Enrolls new students and maintains up-to-date student records.
• Prepares and maintains office records of students on class lists and attendance.
• Receives and distributes mail; handles items of a general nature.
• Maintains confidentiality with respect to student records and personal data.
• Signs students in/out, issues tardy passes, and tracks attendance.

Job description

School Secretary I - Old Mill Middle North

Anne Arundel County Public Schools

Old Mill Middle North - Millersville, Maryland

Job Details

Job ID:5926170

Starting Date:To Be Determined

Job Description

Title Code:

School Secretary I

JOB SUMMARY

Performs general secretarial and clerical office tasks in a school. This experienced level of clerical work involves responsibility for performing varied and moderately complex tasks including preparing and processing forms, records, correspondence, memoranda, documents, and reports relating to school activities. Work involves frequent and responsible contacts with students, parents, the general public and the school's administrative and instructional staff. In addition, work may include supportive assignments in other administrative and program activities such as guidance and library. Work is performed under general supervision and employees are expected to exercise initiative and judgment in the timely execution of assignments. Bilingual and biliterate in targeted language may be required depending on assignment.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Answers and screens telephone requests and complaints from parents, students, and Central offices.
• Enrolls new students. Keeps student records/files up-to-date. Withdraws student records and forwards same to new schools.
• Completes fall/spring enrollment.
• Prepares and maintains up-to-date office records of all students on class lists, student folders, card files, index cards, and attendance record/reports.
• Receives and gives messages to teachers and principals. Makes telephone calls for teachers and principals at their request. Receives and screens visitors and telephone calls.
• Types and distributes reports, letters, forms, lists, newsletters, memoranda, agenda, schedules, and/or other documents.
• Operates and maintains standard office machines and equipment, such as facsimile (FAX) and duplicating copy equipment.
• Receives, sorts, and distributes mail. Handles those items of a general nature.
• In the absence of the Health Aide, gives first aid to students or takes them to Health Room. Calls parents of injured or ill student. Assists in maintaining and updating for distribution the confidential medical lists.
• Assists with the preparation of instructional requests, tests, and other such materials as assigned.
• Maintains strict confidentiality with respect to handling student record/personal data.
• Signs students in and out of school. Issues tardy passes and keeps absentee/tardy records.
• Schedules after school/outside use of building. Completes and/or checks request forms. Submits monthly report
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High School Diploma or Equivalency Certificate required.

Experience

• One (1) year recent general office experience performing work of a progressively responsible nature and required;
• If assigned to bilingual program, candidates are required to be bilingual and biliterate in targeted language. Otherwise, bilingual and biliterate in target language preferred. or
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the applicant to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Demonstrated ability to type forty (40) words per minute.
• Proficiency in the operation of personal computers including word processing, spreadsheets, data base management, and desktop publishing applications.
• Good knowledge of modern office practices and procedures, bookkeeping, business English, spelling, and commercial arithmetic.
• Ability to exercise courtesy and good judgment in dealing with students, parents, administrators, other employees and the general public.
• Successful completion of all required tests.

Driving Requirements

N/A

JOB INFORMATION

Approved Date: 10/1/2021

Established Date: 7/1/1979

Title Code: C21611

Title: SECRETARY: SCHOOL I

Reports to Generic: Principal

Reports to Specific: PRINCIPAL

ORGANIZATION

Division: Student & School Support (SSS)

Business Unit: Varies

Department: Varies

Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR JOB INFORMATION

Unit: IV

Days Worked: 260

FLSA Exemption Status: Non-Exempt

Grade: SG06

Essential Job:

Months Worked: 12

Hours Worked: 6.5;7

Job Family: Administrative and Office Support

Sub-Function: Office/Staff Support

Position Type:1.00 FTE

Job Categories:Support Staff > Secretary

Equal Opportunity Employer

Anne Arundel County Public Schools prohibits discrimination in matters affecting employment or in providing access to programs on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, sexual orientation, genetic information, gender identity, or disability. For more information, contact: Anne Arundel County Public Schools Division of Human Resources, 2644 Riva Road, Annapolis, MD 21401. 410-222-5061 TDD 410-222-5000 or Email Recruitment

Job Requirements

Citizenship, residency or work visa required