School Office & Operations Manager

YORK CITY SCHOOL DISTRICT; York (York County); On-site; USD 21,000 - 34,000; Full time

Job summary

York City School District seeks an experienced administrative secretary to support school operations. You will manage routine clerical duties, schedule building activities, and handle budget and purchasing tasks in collaboration with the building principal.

The role requires three years of secretarial experience, a high school diploma, and proficiency in typing and data entry. Clearances and pre-employment testing are required, with application materials submitted through the district website.

Qualifications

• Must be a high school graduate.
• Three years of secretarial experience required.
• Typing and data entry proficiency.
• Ability to interact with others professionally and respectfully.
• Clearances: Act 34, Act 151 and FBI (self-paid).
• Act 126 & Act 71 training certifications.
• Bloodborne Pathogens training certification.
• Pre-employment drug testing (self-paid).
• Submit Letter of Interest, Resume and Application via the District Website.

Responsibilities

• Performs general secretarial duties to relieve supervisor of office duties and routines.
• Organize and plan work; complete assignments with minimal instruction.
• Enter building master schedule and verify accuracy.
• Coordinate and manage purchase order process with the principal/supervisor.
• Coordinate and manage office/building budget process with the principal/supervisor.
• Open and scan mail; compose routine letters and memoranda for supervisor’s signature.
• Distribute/collect time cards and maintain vacation and attendance records.
• Arrange substitute coverage for absent staff and coordinate class coverage when substitutes unavailable.
• Receive visitors and direct to proper personnel.
• Type letters/reports from copy and prepare special reports as directed.
• Maintain confidential data and accurate records/files.
• Maintain stock of office supplies and improve filing systems.
• Answer phones, transmit messages and operate entrance device.
• Instruct and mentor new clerical staff.
• Operate office equipment (computer, typewriter, copier, fax).
• Manage student attendance with administrator; communicate with attendance officers.

Skills

Secretarial experience

Typing/data entry

Professional interaction

Education

High school diploma

Act 34 clearance

Act 151 clearance

FBI clearance

Act 126 & Act 71 training

Bloodborne pathogens training

Pre-employment drug testing

Tools

Background checks

Job description

York City School District seeks an experienced administrative secretary to support school operations. You will manage routine clerical duties, schedule building activities, and handle budget and purchasing tasks in collaboration with the building principal.

The role requires three years of secretarial experience, a high school diploma, and proficiency in typing and data entry. Clearances and pre-employment testing are required, with application materials submitted through the district website.