School Office & Operations Coordinator

Sylvania; Grayslake, Northern (IL, KY); Hybrid; USD 36,000 - 54,000; Full time

Job summary

The Building Secretary position at Sylvania in Grayslake, IL supports the smooth operation of the school office and enhances school-community relations. The role involves routine office tasks, managing student records, attendance, and coordinating communications per district policy.

Ideal candidates will have strong office skills, English proficiency, and the ability to use MS Office, Google Drive, and Frontline Technologies.

Qualifications

• Working knowledge of office functions and procedures.
• Working knowledge of English, spelling and composition.
• Ability to use office technology effectively and efficiently, including but not limited to Microsoft Suite, Google Drive, Frontline Technologies.
• Ability to maintain accurate and complete file records.
• Ability to use initiative and independent judgment.
• Ability to read and interpret district policies and procedures.
• Ability to plan and organize work and projects.
• Ability to understand and effectively carry out oral and written instructions.
• Ability to effectively communicate (oral and written).
• Ability to establish and maintain effective public, pupil, and co-worker relationships.
• Ability to communicate in Spanish (preferred).

Responsibilities

• Performs usual office routines and practices associated with a productive and smooth-running office.
• Maintains such student records as shall be required.
• Maintains daily/weekly staff attendance log and arranges for substitutes.
• Places, receives, and routes incoming phone calls by answering questions according to school policy, taking messages for staff, and paging authorized personnel.
• Greets visitors courteously, determines their needs, and directs or escorts visitors to proper person.
• Maintains an organized work station.
• Receives, sorts and delivers incoming mail.
• Assists teachers in preparing instructional materials as requested.
• Inventories office/teacher supplies.
• Operates office equipment efficiently.
• Types a variety of material including correspondence, reports, notices, etc.
• Maintains a regular filing system and files materials based upon the practice of the office.
• Assigned duties to and supervises work of office clerks/volunteers.
• Handles student registration/transfer.
• Counts monies and prepares deposits.

Skills

Office procedures

Written communication

Oral communication

Tech literacy

MS Office

Google Drive

Frontline Technologies

Record keeping

Initiative

Policy interpretation

Organization

Public relations

Spanish (preferred)

Tools

MS Office

Google Drive

Frontline Technologies

Job description

The Building Secretary position at Sylvania in Grayslake, IL supports the smooth operation of the school office and enhances school-community relations. The role involves routine office tasks, managing student records, attendance, and coordinating communications per district policy.

Ideal candidates will have strong office skills, English proficiency, and the ability to use MS Office, Google Drive, and Frontline Technologies.