School Office Front Desk Specialist

Alabama State Department of Education; Huntsville (AL); On-site; USD 32,000 - 40,000; Part time

Job summary

The Alabama State Department of Education seeks a Clerical Assistant to support school offices in Huntsville. You will greet visitors and answer calls, directing inquiries to the appropriate staff to keep daily operations smooth.

You will assist administrators, manage attendance and student check‑outs in the student management system, help with Medication Assistant tasks under ABN guidelines, and maintain confidential records in FERPA compliance.

Qualifications

• High school diploma or equivalent.
• Six months of office support experience.

Responsibilities

• Receives visitors and calls and directs inquiries to appropriate staff to keep communication smooth and timely.
• Supports Office Manager and administrators to help with the smooth operation of the school office.
• Uses the student management database to verify identities and update attendance records for check-ins/check-outs.
• Assists students with medical needs under ABN guidelines and notifies the school nurse when necessary.
• Processes forms and documents in support of department/school functions.
• Maintains confidential data and FERPA-compliant disclosures as directed.

Education

High School diploma or equivalent

Job description

The Alabama State Department of Education seeks a Clerical Assistant to support school offices in Huntsville. You will greet visitors and answer calls, directing inquiries to the appropriate staff to keep daily operations smooth.

You will assist administrators, manage attendance and student check‑outs in the student management system, help with Medication Assistant tasks under ABN guidelines, and maintain confidential records in FERPA compliance.