School Office Coordinator & Attendance Clerk

Zion Elementary School District 6; Zion (IL); On-site; USD 38,000 - 46,000; Full time

Job summary

Zion Elementary School District 6 is seeking a Building Secretary for the 2026-2027 school year to ensure the smooth operation of the school office and support daily administrative tasks for staff, students, and families.

Responsibilities include greeting visitors, answering calls, managing attendance records, coordinating schedules, maintaining files, PowerSchool data entry, and assisting with field trips and communications.

Qualifications

• High school diploma or equivalent required.
• Proficient use of spreadsheet, database and word processing programs.
• Ability to key or type at least 45 words per minute.
• Knowledge of office machines.
• Filing and bookkeeping skills.
• Ability to establish good public, personnel and student relations.

Responsibilities

• Greet visitors, maintain sign-in log and distribute visitors' badges.
• Take incoming telephone messages, route and follow through.
• Distribute mail.
• Maintain accurate attendance records including attendance card files.
• Maintain current class list.
• Care of ill or injured pupils, provide minor assistance and calling nurse or parents as needed.
• Register new pupils, and handle registration-related records.
• Transfer students, inform teachers, and manage related records.
• Prepare student insurance claim forms and accident reports.
• Keep teacher and personnel attendance records and processing absence forms.
• Bookkeeping for the Activity Fund.
• PowerSchool duties: input and verify student data and run reports.
• Assist in arranging field trips and conferences with parents.
• Maintain all files up-to-date and inventory records.

Skills

Typing 45 wpm

Public relations

Filing

Bookkeeping

Office equipment operation

Education

High School Diploma or equivalent

Tools

Spreadsheet

Database

Word processing

Job description

Zion Elementary School District 6 is seeking a Building Secretary for the 2026-2027 school year to ensure the smooth operation of the school office and support daily administrative tasks for staff, students, and families.

Responsibilities include greeting visitors, answering calls, managing attendance records, coordinating schedules, maintaining files, PowerSchool data entry, and assisting with field trips and communications.