School Office Hero: Substitute Secretary

Ball-Chatham School District; Chatham (IL); On-site; USD 22,041 - 24,796; Full time

Job summary

Ball-Chatham School District is seeking motivated individuals to join our Titan Talent as Substitute Secretaries for the 2026-2027 school year. If you are organized, detail-oriented and communicate well, you will support students, staff and parents in a fast-paced office environment.

Responsibilities include greeting visitors, answering calls, tracking attendance, issuing passes, distributing mail, supporting registration and events, and helping maintain a secure, confidential office.

Qualifications

• High school diploma or equivalent.
• Ability to pass a fingerprint criminal and DCFS background check.
• Proficiency in Microsoft Office and Google Suite.
• Strong communication, organization, and multitasking skills.
• Ability to read, learn, and interpret complex rules and regulations.
• Excellent interpersonal skills with the ability to exercise tact and diplomacy.
• Ability to lift up to 40 lbs and perform physical tasks as needed.

Responsibilities

• Greet and assist office visitors, staff, and students with warmth and professionalism
• Answer and direct incoming calls, take messages, and provide general information
• Manage student attendance records and input daily attendance calls
• Issue passes for student appointments and tardy arrivals
• Organize and distribute teacher mail and homework requests
• Assist with student recognition programs and school registration
• Oversee office aides and maintain a well-organized office environment
• Monitor visitors through the front entrance and ensure security protocols are followed
• Maintain confidentiality and professionalism in all interactions

Skills

Strong communication

Organization

Multitasking

Reading and interpreting rules

Interpersonal skills

Tact and diplomacy

Physical task handling

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Suite

Job description

Ball-Chatham School District is seeking motivated individuals to join our Titan Talent as Substitute Secretaries for the 2026-2027 school year. If you are organized, detail-oriented and communicate well, you will support students, staff and parents in a fast-paced office environment.

Responsibilities include greeting visitors, answering calls, tracking attendance, issuing passes, distributing mail, supporting registration and events, and helping maintain a secure, confidential office.