School Finance & Admin Assistant

Fairfax County Public Schools; Virginia (IL); On-site; USD 55,000 - 96,000; Full time

Job summary

Fairfax County Public Schools is seeking an experienced Administrative Assistant to support a principal or administrator in an elementary, nontraditional, or special education setting. The role handles routine clerical tasks, maintains complex financial records, and ensures smooth office operation.

The position requires a high school diploma or GED, plus 2 years in general office administration with some accounting functions. Strong communication and organizational skills are essential.

Qualifications

• High school diploma or GED required
• Two years of general office administration experience including some financial functions
• Knowledge of office procedures and accounting practices
• Proficiency with technology and ability to learn software applications
• Strong business English, grammar, spelling, and punctuation
• Organizational and time management skills; ability to multitask
• Attention to detail in inputting transactions and financial data
• Ability to provide positive customer service and work with diverse stakeholders
• Effective written and verbal communication

Responsibilities

• Plans and manages administrative office activities including financial records and office management.
• Handles supervisor's telephone calls and mail; responds or forwards as needed with background materials.
• May sign supervisor's name on routine correspondence when requested.
• Reviews outgoing correspondence for format, spelling, punctuation, and grammar.
• Resolves conflicts in the administrative office operations.
• Uses computer software to generate confidential and general documents.
• Attends meetings and takes official minutes.
• Maintains supervisor's calendar and coordinates meetings.
• Enters financial data into computerized systems and tracks accounts.
• Compiles and reconciles monthly, quarterly, and annual totals and financial statements.
• Processes cash receipts, bank deposits, bills, and other payments promptly.
• Informs supervisor of fund balances and expenditures for paraprofessional accounting.
• Orders major supplies and textbooks using division-wide systems.
• May assist with classroom coverage or substitute services.
• May serve as backup for clinic room aide as needed.

Job description

Fairfax County Public Schools is seeking an experienced Administrative Assistant to support a principal or administrator in an elementary, nontraditional, or special education setting. The role handles routine clerical tasks, maintains complex financial records, and ensures smooth office operation.

The position requires a high school diploma or GED, plus 2 years in general office administration with some accounting functions. Strong communication and organizational skills are essential.