School Office Administrator

Madison STEAM Academy; South Bend (IN); On-site; USD 23,000 - 32,000; Full time

Job summary

Madison STEAM Academy in South Bend, Indiana seeks a School Office Secretary to support school administrators, manage clerical tasks, and coordinate communications with parents and staff.

You will handle calendars, prepare notices, process enrollment data, manage supplies, and serve as a liaison with transportation, food service, and vendors.

Starting pay is $20 per hour with immediate start; full-time, with opportunities to work with a dedicated team.

Qualifications

• Graduation from high school
• Associate’s degree preferred
• Shorthand or speed writing skills are a plus
• Prior office-management experience preferred

Responsibilities

• Composes documents for principals and administrators.
• Maintains the daily/weekly/monthly calendar for scheduling.
• Plans and coordinates school events and activities.
• Maintains documents, files and records for compliance.
• Prepare purchase orders for the district accounting/finance office.
• Maintains inventories of supplies and materials.
• Assists visitors to the office and answers calls.
• Registers new students and enters data into the system.
• Responds to inquiries and facilitates communication among parties.
• Liaises with outside organizations for scheduling and deliveries.

Skills

Communication skills

Organizational skills

Multitasking

Word/Excel/Outlook

Education

High school diploma

Associate degree preferred

Shorthand or speed writing

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Madison STEAM Academy in South Bend, Indiana seeks a School Office Secretary to support school administrators, manage clerical tasks, and coordinate communications with parents and staff.

You will handle calendars, prepare notices, process enrollment data, manage supplies, and serve as a liaison with transportation, food service, and vendors.

Starting pay is $20 per hour with immediate start; full-time, with opportunities to work with a dedicated team.