School Office Administrator

Usd 313; Hutchinson, Northern (KS, KY); Hybrid; USD 26,000 - 38,000; Full time

Job summary

USD 313 Educational Support STAFF seeks a Secretary for Ad Astra Academies to handle clerical tasks, greet visitors, manage transcripts, and support graduation events.

You will maintain student records, process mail, assist with attendance and reporting, and coordinate with staff and families while upholding confidentiality and change readiness. This is a full-time, on-site position through the school year.

Qualifications

• High School diploma or equivalent
• Proficient computer skills and familiarity with basic office software
• Ability to operate office equipment and manage clerical tasks
• Strong telephone and communication abilities
• Ability to manage routine office workflows efficiently
• Excellent verbal and written communication skills
• Dependable, neat, punctual and responsible
• Maintain confidentiality at all times
• Willingness to learn, adapt to change, be creative and proactive
• Able to relate well with students, staff and families
• Maintain current TB testing as required by health regulations

Responsibilities

• Provide clerical support to the director and staff for smooth operations
• Greet visitors and direct them to appropriate locations for public relations
• Maintain and distribute student transcripts to document coursework
• Assist with Graduation activities to ensure events run smoothly
• Handle incoming mail and messages for effective communication
• Prepare receipts, deposit funds, reconcile bank statements and report to district
• Prepare outgoing mail and notices for parent and community communications
• Maintain school inventory and coordinate equipment maintenance
• Prepare information and statistical reports for state/local compliance
• Prepare student grade cards, teacher reports and senior reports as needed
• Monitor student attendance
• Prepare weekly Delinquent and Ineligible lists as needed
• Manage Student Information Systems (PowerSchool)
• Communicate effectively with district staff and community members
• Provide basic first aid in absence of School Nurse and coordinate with nurse as required
• Document and manage student medications according to policy in nurse's absence
• Attend CPR/First Aid training every two years to maintain certification
• Maintain confidentiality of student and staff information
• Perform other duties to ensure efficient operations

Skills

High School diploma

Computer skills

Office equipment knowledge

Telephone skills

Office routines

Verbal and written communication

Dependability

Confidentiality

Adaptability

Student interaction

TB testing compliance

Tools

PowerSchool

Job description

USD 313 Educational Support STAFF seeks a Secretary for Ad Astra Academies to handle clerical tasks, greet visitors, manage transcripts, and support graduation events.

You will maintain student records, process mail, assist with attendance and reporting, and coordinate with staff and families while upholding confidentiality and change readiness. This is a full-time, on-site position through the school year.