School Office Administrative Specialist

Urbandale Middle School; Urbandale (IA); On-site; USD 59,355,000 - 64,747,000; Full time

Job summary

Urbandale Middle School is seeking a Principal Secretary to assist the principal and central office with complex secretarial duties, budgeting, and records management. The role requires strong organizational and communication skills, proficiency in Google and Microsoft applications, and the ability to work in a fast-paced school environment.

As part of the Urbandale Community School District, the position emphasizes confidentiality, accurate data handling, and coordination of enrollment,

Qualifications

• Secretarial training and data entry experience are required.
• Proven ability to manage budgets, records, and scheduling.
• Proficient in Microsoft Office, Google Suite, and data systems.

Responsibilities

• Greet visitors and direct them to the right locations.
• Multitask in a busy environment and meet deadlines.
• Maintain accurate student records and enrollment data.
• Implement emergency procedures and security protocols.
• Prepare class lists and run enrollment reports.
• Support registration with district registrar.
• Process deposits and manage P.O. accounting.
• Maintain budget sheets for accounts and activities.
• Order supplies and manage health office items.
• Type correspondence, memos, flyers, and newsletters.
• Troubleshoot questions about forms and office tech.
• Maintain confidentiality of sensitive information.
• Assist with nursing duties as needed.
• Interact positively with students, staff, and families.
• Meet weekly with principal using an agenda checklist.
• Schedule staff meetings via Google Calendar.
• Escalate urgent matters to principal as needed.
• Maintain reliable attendance records.
• Perform other duties as assigned.

Skills

Office equipment

Written communication

Independent work

Organization

Database management

Microsoft Office

Excel

Powerschool

Google apps

Google Suite

Data entry

Education

Post-secondary training

Tools

Two-way radios

Cell phone

Job description

Urbandale Middle School is seeking a Principal Secretary to assist the principal and central office with complex secretarial duties, budgeting, and records management. The role requires strong organizational and communication skills, proficiency in Google and Microsoft applications, and the ability to work in a fast-paced school environment.

As part of the Urbandale Community School District, the position emphasizes confidentiality, accurate data handling, and coordination of enrollment,