Principal Secretary - Urbandale Middle School

Urbandale Middle School; Urbandale (IA); On-site; USD 59,355,000 - 64,747,000; Full time

Job summary

Urbandale Middle School is seeking a Principal Secretary to assist the principal and central office with complex secretarial duties, budgeting, and records management. The role requires strong organizational and communication skills, proficiency in Google and Microsoft applications, and the ability to work in a fast-paced school environment.

As part of the Urbandale Community School District, the position emphasizes confidentiality, accurate data handling, and coordination of enrollment,

Qualifications

• Secretarial training and data entry experience are required.
• Proven ability to manage budgets, records, and scheduling.
• Proficient in Microsoft Office, Google Suite, and data systems.

Responsibilities

• Greet visitors and direct them to the right locations.
• Multitask in a busy environment and meet deadlines.
• Maintain accurate student records and enrollment data.
• Implement emergency procedures and security protocols.
• Prepare class lists and run enrollment reports.
• Support registration with district registrar.
• Process deposits and manage P.O. accounting.
• Maintain budget sheets for accounts and activities.
• Order supplies and manage health office items.
• Type correspondence, memos, flyers, and newsletters.
• Troubleshoot questions about forms and office tech.
• Maintain confidentiality of sensitive information.
• Assist with nursing duties as needed.
• Interact positively with students, staff, and families.
• Meet weekly with principal using an agenda checklist.
• Schedule staff meetings via Google Calendar.
• Escalate urgent matters to principal as needed.
• Maintain reliable attendance records.
• Perform other duties as assigned.

Skills

Office equipment

Written communication

Independent work

Organization

Database management

Microsoft Office

Excel

Powerschool

Google apps

Google Suite

Data entry

Education

Post-secondary training

Tools

Two-way radios

Cell phone

Job description

Principal Secretary - Urbandale Middle School

Urbandale Community School District Urbandale Middle School - Urbandale, Iowa Open in Google Maps

This job is also posted in TeachIowa, Iowa's Marketplace for education jobs , and Urbandale Schools

Job Details

Job ID: 5947780
Application Deadline: Posted until filled
Posted: Oct 01, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

JOB TITLE: Principal's Secretary

PURPOSE OF THE POSITION: Assist the principal in the administration of the assigned school site by performing a variety of complex secretarial and habitual administrative support functions. Direct and coordinate the work flow and activities processed through the school's central office.

QUALIFICATIONS

(Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)

Skills, Knowledge, and Abilities

• 1. Ability to operate a variety of standard office equipment including computer, printer, copy machine, scanner, fax machine, telephone, etc.
• 2. Ability to understand the meaning of words and to use them effectively when speaking and writing to properly convey or receive information.
• 3. Ability to create, format, and edit written communication that is clear and professional.
• 4. Ability to work independently, efficiently and meet deadlines.
• 5. Ability to be well organized and customer service oriented.
• 6. Ability to accurately use and maintain databases.
• 7.Ability to fluently use software such as Microsoft Office, Excel, Powerschool, ParentSquare and Google apps.
• 8. Experience with creating and using spreadsheets, and all applications with Google suite

Education

• 1. At least one year of specialized training beyond high school.

Experience

• 1. Two to 3 years of secretarial, administrative or office management experience involvingdata entry, accounting and records management experience.

Equipment

• 1. Office equipment such as two-way radios, cell phone, tablets, laptops, multi-line phone system, fax machines, copiers, computers, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties aretypical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• 1. Greet parents/guardians, faculty, substitutes and students; direct visitors to appropriate locations.
• 2. Must be able to multitask in a busy environment.
• 3. Resolve problems personally or refer staff member to the correct individual.
• 4. Keep an accurate list of calls, messages, information requests, meetings and appointments.
• 5. Maintain accurate student records.
• 6. Implement security and emergency procedures in emergency situations.
• 7. Provide class lists for teachers, run enrollment reports (BEDS and state report), update cumulative digital files, transfer student files to other schools and request student records for incoming students.
• 8. Support all parts of the registration process with the district office registrar.
• 8. Receive and deposit all money for the school’s activity and agency accounts.
• 9. Enter all deposits in the computer’s P.O. accounting system.
• 10. Maintain accurate budget sheets and activity, athletic, agency and instructional account balances.
• 11. Check budget sheets from Administration against school records.
• 12. Order and maintain adequate supplies, instructional materials, office materials and items for the health office.
• 13. Type all correspondence; purchase orders, memos, bulletins, agendas, letters, flyers, weekly newsletter, teacher observations and summative evaluations.
• 14. Troubleshoot and assist students, faculty, and staff with questions regarding forms, computers, and office equipment.
• 15. Maintain confidentiality when dealing with sensitive subjects related to students, families and staff members.
• 16. Nursing duties as necessary.
• 17. Must be able to interact in a positive manner with students, faculty, parents, and other staff members.
• 18. Meet regularly with principal using weekly meeting agenda checklist.
• 19. Schedule staff meetings for principal using Google Calendar.
• 20. Inform principal of urgent matters and determine when delegation of administrative tasks is needed.
• 21. Maintain a reliable attendance record.
• 22. Perform other duties as needed or assigned.

SUPERVISION OF OTHERS

None

PHYSICAL REQUIREMENTS

• Requires eye/hand/arm coordination and dexterity of fingers and hands in keyboarding, calculating, fingering and grasping small objects normally weighing less than 10 lbs.
• Occasional bending, stooping, kneeling and related physical activity.
• Ability to work while standing, moving and/or walking.
• Drug, tobacco, and alcohol free while working.
• Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
• Ability to operate a motor vehicle used to travel between sites.

WORKING CONDITIONS

• Majority of work is performed in an office or school setting.
• Occasional exposure to body fluids, fumes, noise, hazardous materials and emergency situations.

TERMS OF EMPLOYMENT

• At-will employee
• 11-Month position
• Per board policies and administrative guidelines
• Performance is evaluated annually.

Position Type: Full-Time
Salary: $20.68 Per Hour
Job Categories:

Support Staff > Administrative Assistant

Support Staff > Clerical

Support Staff > Receptionist

Support Staff > Secretary

Equal Opportunity Employer

All employers submitting a job opening for posting on the Teach Iowa system will not discriminate in hiring on the basis of race, ethnicity, national origin, gender, age, physical disability, sexual orientation, gender identity, religion, marital status, or status as a veteran. A bona fide religious institution may choose to exercise the allowances in Iowa Code section 216.6.(6)d. Employers may have additional developed specific equal employment opportunity policies and procedures; please check with employers.

Contact Information

• Kate Johnson
• 11152 Aurora Ave
• Urbandale, Iowa 50322
• Phone: [phone]
• Email: [e-mail]

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