Administrative Assistant - Urbandale High School

Urbandale High School

Urbandale (IA)

On-site

USD 29,000 - 33,000

Full time

2 days ago

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Benefits offered by this job

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Job summary

Urbandale High School seeks an Administrative Assistant to provide clerical support, maintain student records, and handle front-desk duties. You will manage PowerSchool data, assist administrators, and support budgeting and communications.

The role requires strong organizational skills, multitasking ability, and professionalism in interactions with students, families, and staff. Immediate start, 12-month term, full-time.

Qualifications

High school diploma required.
At least one year of specialized training beyond high school preferred.
Two to three years of secretarial/administrative or office management experience.

Responsibilities

Serve as receptionist; greet parents, faculty and students; direct visitors to appropriate locations; resolve problems.
Maintain accurate student records and confidentiality.
Update PowerSchool attendance, locker info, student pictures, etc.
Assist Principal/Associate Principal and support purchasing and budgeting.
Construct weekly newsletters and daily communications.

Skills

Office equipment operation

Verbal and written communication

Interpersonal with students/faculty

Technology proficiency

Student databases & grading

Scheduling knowledge

Analytical thinking

Education

High School Diploma or equivalent

Specialized training beyond high school

Tools

PowerSchool

Job description

Administrative Assistant - Urbandale High School

Urbandale Community School District Urbandale High School - Urbandale, Iowa Open in Google Maps

This job is also posted in TeachIowa, Iowa's Marketplace for education jobs , and Urbandale Schools

Job Details

Job ID: 5938731

Application Deadline: Posted until filled

Posted: Sep 24, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

JOB TITLE -Administrative Assistant - UHS

CLASSIFICATION -Classified

FLSA STATUS - Non-Exempt

IMMEDIATE SUPERVISOR - Building Principal

RECEIVES GUIDANCE FROM - Building administrators, district leadership

PURPOSE OF THE POSITION - Performs a variety of clerical support tasks involving the keeping of school records; the computer processing and production of documents and reports; provide reception, telephone answering, filing and related support services; the receipt and processing of operational data; the operation of multi‑purpose office equipment and related work assignments as required; the maintenance of school records; computer processing and production of documents and reports; management of student records including grades and schedules; filing and related support services.

Please review the UCSD Actions of Excellence to gain an understanding of the expectations for UCSD employees.

QUALIFICATIONS - (Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)

Skills, Knowledge, and Abilities

Ability to operate a variety of standard office equipment including computer, printer, ten‑key calculator, copy machine, fax machine, telephone, etc.
Ability to understand the meaning of words and to use them effectively when speaking and writing to properly convey or receive information.
Must be able to interact in a positive manner with students, faculty, parents and other staff members.
Strong background with technology.
Management of student databases and grading.
Knowledge of scheduling
Ability to think analytically and problem solve effectively.

Education

High School Diploma or equivalent required.
At least one year of specialized training beyond high school preferred.

Experience

Two to three years of secretarial, administrative or office management experience involving computer entry, accounting and records management experience.

Equipment

Office equipment such as computers, two‑way radios, multi‑line phone system, cell phone, copier, and fax machines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

Serve as receptionist; greet parents, faculty and students; direct visitors to appropriate locations; resolve problems personally or refer to principal or appropriate staff member; keep accurate list of calls, messages, information requests, problems and solutions and meetings and appointments.
Keep an accurate list of calls, messages, information requests, meetings and appointments.
Maintain accurate student records.
PowerSchool web page (announcements)
Support the work of the Principal and Associate Principal.
Update information in PowerSchool (attendance, locker info, student pictures, etc ) on a regular basis.
Work on purchasing and budgeting
Constuct weekly newsletter and other daily communications (like sub list)
Troubleshoot and assist students, faculty, and staff with questions regarding forms, computers, office equipment, Powerschool, etc.
Intercom programming (bell schedules, alerts, paging).
Inform administration of urgent matters and determine when delegation of tasks is needed.
Must be able to interact in a positive manner with students, faculty, parents, and other staff members.
Must be able to multitask in a busy environment.
Maintain confidentiality.
Maintain a reliable attendance record.
Other duties as assigned.

SUPERVISION OF OTHERS

None

PHYSICAL REQUIREMENTS

Repetitious bending, lifting, and hand movement.
Ability to work while standing, moving and/or walking.
Drug, tobacco, and alcohol‑free while working.
Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
Ability to operate a motor vehicle used to travel between sites.

WORKING CONDITIONS

Majority of work is performed in an office or school setting.
Occasional exposure to body fluids, fumes, noise, and hazardous materials and emergency situations.

TERMS OF EMPLOYMENT

At‑Will Employee
12‑Month Letter of Assignment
Per Board Policies and administrative guidelines
Performance evaluated annually

Position Type: Full‑Time

Salary: $21.33 Per Hour

Job Categories:

Support Staff > Administrative Assistant
Support Staff > Clerical
Support Staff > Receptionist
Support Staff > Secretary

Equal Opportunity Employer

All employers submitting a job opening for posting on the Teach Iowa system will not discriminate in hiring on the basis of race, ethnicity, national origin, gender, age, physical disability, sexual orientation, gender identity, religion, marital status, or status as a veteran. A bona fide religious institution may choose to exercise the allowances in Iowa Code section 216.6.(6)d. Employers may have additional developed specific equal employment opportunity policies and procedures; please check with employers.

Job Requirements