Hospitality-Focused Administrative & Operations Coordinator

Pine Crest School; Fort Lauderdale (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Pine Crest School is seeking an Administrative and Operations Assistant to serve as the welcoming face and professional voice of the community. The role supports multiple departments with events, board reporting, supply management, accounts payable, and professional development records, delivering proactive service and operational excellence.

The position emphasizes front-office management, cross-department collaboration, and meticulous administration to uphold the school’s mission and safety

Qualifications

• Minimum 3 years’ experience working in an office environment as an administrative or executive assistant.

Responsibilities

• Support front-office operations and welcome visitors with warmth and professionalism.
• Coordinate cross-department administrative functions and events.
• Process invoices and manage budget tracking for designated accounts.
• Prepare board reports, gift materials, and professional development records.
• Maintain inventory, schedule facilities, and assist with campus security communications.
• Provide on-site event support, including setup, catering coordination, and name badges.

Skills

Office administration

Event coordination

Communication

Budget tracking

Tools

Brightly

RSVPify

Catertrax

Job description

Pine Crest School is seeking an Administrative and Operations Assistant to serve as the welcoming face and professional voice of the community. The role supports multiple departments with events, board reporting, supply management, accounts payable, and professional development records, delivering proactive service and operational excellence.

The position emphasizes front-office management, cross-department collaboration, and meticulous administration to uphold the school’s mission and safety