Executive Administrative Assistant for Education

Young World Physical Education; Jackson (MS); On-site; USD 36,000 - 42,000; Full time

Job summary

Jackson Public Schools in Jackson, Mississippi is seeking an Administrative Secretary to support the executive office with secretarial services and professional communication. The role includes dictation, data organization, scheduling, and supervising clerical staff.

Starting date is immediate. The position requires at least two years of college, five years of secretarial experience, and strong bookkeeping and public relations skills. Salary details are provided below.

Qualifications

• Two years of college or business college equivalent required.
• Five years of secretarial experience.
• Excellent oral and written communication.
• Ability to type 60 words per minute.
• Excellent organizational skills.
• Shorthand preferred.
• Superior knowledge of office and telephone etiquette.
• Knowledge of basic bookkeeping.
• Superior public relations skills.
• Proficiency in the use of computer equipment and word processing software.
• Loyalty and discretion.
• Ability to work under pressure.

Responsibilities

• Performs routine office routines and practices for a smoothly run office.
• Takes and transcribes dictation of various types including correspondence, reports, notices, and recommendations.
• Obtains, gathers, and organizes pertinent data and puts into usable form.
• Maintains a regular filing system and confidential files; processes incoming correspondence as instructed.
• Places and receives telephone calls and records messages.
• Orders and maintains supplies as needed.
• Performs bookkeeping tasks related to the position.
• Maintains a schedule of appointments and arranges conferences and interviews.
• Assists in organizing district educational conferences.
• Assigns duties to and supervises clerical office personnel.
• Welcomes visitors and screens callers per policy.
• Performs other related duties as requested.

Skills

Oral & written communication

Typing speed 60 wpm

Organizational skills

Shorthand

Office etiquette

Bookkeeping

Public relations

Computer and word processing tools

Loyalty and discretion

Ability to work under pressure

Education

Two years of college or business college equivalent

Tools

Word processing software

Computer equipment usage

Job description

Jackson Public Schools in Jackson, Mississippi is seeking an Administrative Secretary to support the executive office with secretarial services and professional communication. The role includes dictation, data organization, scheduling, and supervising clerical staff.

Starting date is immediate. The position requires at least two years of college, five years of secretarial experience, and strong bookkeeping and public relations skills. Salary details are provided below.