School Front Office & Administrative Coordinator

Thaden-School; Bentonville (AR); On-site; USD 42,000 - 54,000; Full time

Job summary

Thaden School seeks an Administrative Assistant to welcome visitors, answer calls, and manage daily office operations. You will maintain attendance records, assist with meetings, and help arrange substitute coverage for absences, ensuring smooth communication and organized events.

The role requires a warm, professional presence, strong oral and written communication, and the ability to handle confidential information in a busy school environment. Bilingual Spanish is a plus.

Qualifications

• Welcoming front office experience preferred.
• Strong oral and written communication skills are essential.
• Ability to manage confidential information with discretion.
• Experience in a non-profit or school environment is preferred.
• Spanish language skills are a plus.

Responsibilities

• Organize and maintain a welcoming front office.
• Answer phones, greet visitors, respond to information requests, and prepare routine correspondence and mailings.
• Maintain student attendance records.
• Provide administrative support for meetings and events.
• Assist with securing substitute coverage for approved teacher absences.
• Sort and distribute mail and manage office supply inventory.
• Support safety and security during drills and emergencies and ensure proper rosters and protocols.

Skills

Communication

Phone communication

Customer service

Discretion

Team collaboration

Bilingual Spanish

Tools

Google Suite

School software

Job description

Thaden School seeks an Administrative Assistant to welcome visitors, answer calls, and manage daily office operations. You will maintain attendance records, assist with meetings, and help arrange substitute coverage for absences, ensuring smooth communication and organized events.

The role requires a warm, professional presence, strong oral and written communication, and the ability to handle confidential information in a busy school environment. Bilingual Spanish is a plus.