School Front Office & Operations Coordinator

Trillium Academy; Seattle (WA); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

Medical insurance for employee paid (

Dental insurance (employer-paid)

Vision insurance (employer-paid)

Paid vacation

Sick leave

Personal/floating holidays

403(b) with employer match

Job summary

Trillium Academy in Seattle is seeking a School Office Coordinator to be the welcoming first point of contact for students, families, staff, and visitors. The role keeps daily administrative rhythms on track and supports attendance, enrollment, and health documentation with confidentiality and reliability.

The successful candidate is organized, dependable, and able to manage competing priorities while learning our systems.

Qualifications

• Experience in a front-office/administrative or office coordination role.
• Proficiency with Google Workspace and ability to learn new tech.
• Experience in a school, nonprofit, healthcare, or people-centered environment is a plus.
• First Aid/CPR certification or willingness to obtain it.
• Must be legally authorized to work in the United States.

Responsibilities

• Serve as the welcoming first point of contact for students, families, visitors, and vendors.
• Keep the front office running by answering phones, monitoring inboxes, greeting visitors, and handling routine inquiries.
• Support attendance tracking and related calls, tardies, and early dismissals.
• Assist with student registration and annual paperwork, tracking forms and health documentation.
• Coordinate visitor sign-in and follow established safety procedures.
• Provide basic student health support and communicate with families as needed.
• Maintain accurate, confidential records and distribute mail, packages, and deliveries.
• Support events and day-of logistics for school activities.

Skills

Organization

Prioritization

Communication

Adaptability

Tech literacy

Confidentiality

Attendance

Tools

Google Workspace

Job description

Trillium Academy in Seattle is seeking a School Office Coordinator to be the welcoming first point of contact for students, families, staff, and visitors. The role keeps daily administrative rhythms on track and supports attendance, enrollment, and health documentation with confidentiality and reliability.

The successful candidate is organized, dependable, and able to manage competing priorities while learning our systems.