Administrative Assistant

Thaden-School; Bentonville (AR); On-site; USD 42,000 - 54,000; Full time

Job summary

Thaden School seeks an Administrative Assistant to welcome visitors, answer calls, and manage daily office operations. You will maintain attendance records, assist with meetings, and help arrange substitute coverage for absences, ensuring smooth communication and organized events.

The role requires a warm, professional presence, strong oral and written communication, and the ability to handle confidential information in a busy school environment. Bilingual Spanish is a plus.

Qualifications

• Welcoming front office experience preferred.
• Strong oral and written communication skills are essential.
• Ability to manage confidential information with discretion.
• Experience in a non-profit or school environment is preferred.
• Spanish language skills are a plus.

Responsibilities

• Organize and maintain a welcoming front office.
• Answer phones, greet visitors, respond to information requests, and prepare routine correspondence and mailings.
• Maintain student attendance records.
• Provide administrative support for meetings and events.
• Assist with securing substitute coverage for approved teacher absences.
• Sort and distribute mail and manage office supply inventory.
• Support safety and security during drills and emergencies and ensure proper rosters and protocols.

Skills

Communication

Phone communication

Customer service

Discretion

Team collaboration

Bilingual Spanish

Tools

Google Suite

School software

Job description

Thaden School now seeks an Administrative Assistant to serve as a welcoming face that helps oversee the daily flows, communication, and safety protocols of our school community.Role and ResponsibilitiesOrganize and maintain a welcoming front office.Interact with our community by answering phones, greeting visitors, responding to information requests, and creating routine correspondence and mailings.Maintain student attendance records.Provide administrative support for meetings and events.Assist with securing substitute coverage for approved teacher absences.Sort and distribute incoming mail and manage office supply inventory.Provide day-to-day administrative assistance for the professional community as needed.Partner with safety and security during drills and emergencies, ensuring quick communication, accurate student rosters, and strict adherence to school lockdown or evacuation plans.Perform other duties in support of the School mission as determined by the Operations Manager, Division Heads, or Head of SchoolSkills, Qualifications and AttributesUnflappable, warm demeanor, and ability to thrive in a busy school office.Ability to maintain clear boundaries with visitors, staff, and students to ensure a safe and professional school environment.Relevant experience in a non-profit or school environment is preferred.Strong oral, written, and phone communication skills; Spanish language skills preferred.Proficiency in Google Suite applications; ability to quickly learn other school-related software.Ability to communicate effectively and work collaboratively with a diverse group of students, parents, staff, faculty, and other constituents.Capacity to juggle mundane and complex tasks, to prioritize, and to work in a self-directed manner.Excellent judgment and discretion in handling confidential information.Ability to positively represent the school in all settings and circumstances.Physical RequirementsJob frequently requires standing, walking, and handling objects with hands.Job occasionally requires reaching, climbing, stooping, kneeling, pushing, pulling, and lifting up to 25 pounds.Some work performed outside is exposed to changing weather conditions.