School District AP Secretary & Admin Assistant

TrulyHired; Cincinnati (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Oak Hills Local School District is seeking a Confidential Secretary to provide confidential secretarial support to administrators. The role includes accounts payable duties, vendor communications, and coordination of purchasing processes.

The position requires a high school diploma, strong organization, and proficiency with USAS programs such as SCView and Onbase. The incumbent will manage calendars, correspondence, and multiple tasks with accuracy and discretion.

Qualifications

• Requires high school diploma and ability to follow complex instructions.
• Bookkeeping and data processing skills are advantageous.
• Proficient in office software and equipment; strong grammar and proofreading are essential.

Responsibilities

• Process requisitions and purchase orders timely and accurately.
• Stamp invoices and purchase orders upon receipt.
• Remit payments and process checks promptly.
• Respond to vendor emails in a timely and accurate manner.
• Maintain calendars and schedules as directed.
• Maintain procurement files and asset inventory records.
• Assist with bid package procedures and related tasks.

Skills

Bookkeeping

Data processing

Communication

Interpersonal skills

Attention to detail

Office software proficiency

Education

High school diploma

Tools

USAS (SCView, Onbase)

Job description

Oak Hills Local School District is seeking a Confidential Secretary to provide confidential secretarial support to administrators. The role includes accounts payable duties, vendor communications, and coordination of purchasing processes.

The position requires a high school diploma, strong organization, and proficiency with USAS programs such as SCView and Onbase. The incumbent will manage calendars, correspondence, and multiple tasks with accuracy and discretion.