School Office Admin & Operations Coordinator

Cleveland Heights-University Heights School District; Cleveland (OH); On-site; USD 36,000 - 44,000; Full time

Job summary

The Cleveland Heights-University Heights School District is seeking an administrative secretary to provide major secretarial support to the principal and ensure efficient operation of the main office.

Responsibilities include maintaining confidentiality, managing calendars, handling communications, and supporting budgeting and procurement processes. The role requires strong organizational skills and proficiency with Google Suite and MS Office.

Qualifications

• High School Diploma; pre-employment skill test may be required.
• Excellent interpersonal and organizational abilities.
• Ability to communicate effectively by phone, in person, and in writing.

Responsibilities

• Maintains confidentiality and acts as personal assistant to administrators.
• Follows office protocols and manages accurate data collection, verification and retention.
• Greets visitors, answers calls, takes messages, and directs inquiries.
• Prepares letters, emails, memos, spreadsheets and presentations; responds to inquiries.
• Maintains calendars and schedules meetings as directed.
• Processes mail and shipments; verifies contents with packing lists and purchase orders.
• Reorders supplies and maintains inventory; tracks asset inventories and tags assets.
• Assists with budgets and procurement; coordinates with vendors as directed.
• Monitors deadlines and progress; supports special projects and committees.

Skills

Interpersonal skills

Organizational skills

Communication

Education

High School Diploma

Tools

Google Suite

Microsoft Word

Excel

PowerPoint

Job description

The Cleveland Heights-University Heights School District is seeking an administrative secretary to provide major secretarial support to the principal and ensure efficient operation of the main office.

Responsibilities include maintaining confidentiality, managing calendars, handling communications, and supporting budgeting and procurement processes. The role requires strong organizational skills and proficiency with Google Suite and MS Office.