Strategic Administrative Assistant – Finance & Board Support

School District 45; Villa Park (IL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement plans

Sick, personal & vacation days

Job summary

School District 45 is seeking an Administrative Assistant to provide confidential, day-to-day support to the Assistant Superintendent for Finance and the Business Department. You will help maintain records, coordinate projects, and prepare materials and reports for distribution.

The role also involves processing fee waivers, meal program duties, board meeting preparation, payroll/banking coordination, and assisting with bids, contracts, and audits.

Qualifications

• High school diploma or higher required.
• Associates degree preferred with business/office coursework.
• Experience in public service or executive admin roles preferred.

Responsibilities

• Provide confidential administrative support for the Finance/CSBO office.
• Prepare and distribute materials and reports for various stakeholders.
• Assist with Board meetings and serve as backup for Board Secretary.
• Coordinate bids, RFPs, and contracts, and monitor renewals.
• Maintain department records and manage banking tasks and security.

Skills

Office equipment

Software applications

Record keeping

Data management

Scheduling

Communication

Education

High School degree or higher

Associates degree in business/word processing/office procedures

Tools

Microsoft Office

SIS system

Job description

School District 45 is seeking an Administrative Assistant to provide confidential, day-to-day support to the Assistant Superintendent for Finance and the Business Department. You will help maintain records, coordinate projects, and prepare materials and reports for distribution.

The role also involves processing fee waivers, meal program duties, board meeting preparation, payroll/banking coordination, and assisting with bids, contracts, and audits.