School Data Specialist: Enrollment & Records

Danville Community School Corporation; Danville (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

Danville Community School Corporation is seeking a Data Specialist to manage student enrollment records and maintain accurate data in PowerSchool. This role supports families and staff with registration questions and ensures data integrity across district systems.

The position emphasizes attention to detail, confidentiality, and the ability to handle multiple tasks while learning new software. Reports to the Director of Technology and collaborates with the technology team.

Qualifications

• Education and Experience: High school diploma or equivalent required; associate degree preferred in related fields.
• Strong computer and organizational skills; attention to detail and accuracy; ability to handle confidential information.
• Strong communication and customer-service skills; ability to manage multiple tasks and deadlines; willingness to learn new software.

Responsibilities

• Process all new student enrollments, withdrawals, and transfers.
• Maintain accurate student information in PowerSchool.
• Maintain student, parent, guardian, and emergency contact information.
• Create and maintain student and staff accounts.
• Enter and verify STN, SPN, Staff Assignments, Resident District, Access School, Accountable School, and other data.
• Perform routine data cleanup and audits; identify duplicates or inaccuracies.
• Assist with state reporting data preparation and verification.
• Assist families and staff with registration/enrollment questions; follow up on incomplete information.
• Assist with translation of enrollment materials.
• Produce routine reports and respond to data requests.
• Monitor data transfers between PowerSchool and other systems.
• Report complex data or technical issues to Data Coordinator/Technology Department.
• Maintain confidentiality and security of information.
• Create documentation and lead data-related trainings.

Skills

Attention to detail

Confidential information handling

Communication

Multitasking

Learning new software

Education

High school diploma or equivalent

Associate degree in business, IT, data management, education

Tools

PowerSchool

Job description

Danville Community School Corporation is seeking a Data Specialist to manage student enrollment records and maintain accurate data in PowerSchool. This role supports families and staff with registration questions and ensures data integrity across district systems.

The position emphasizes attention to detail, confidentiality, and the ability to handle multiple tasks while learning new software. Reports to the Director of Technology and collaborates with the technology team.