School Committee Secretary

Ipswich Public School District; Ipswich (MA); On-site; USD 66,000 - 79,000; Part time

Job summary

Ipswich Public School District is seeking a part-time School Committee Secretary to serve as the primary secretary, administrative coordinator, and communications liaison for the School Committee.

The role covers end-to-end meeting support, official recordkeeping, policy manual maintenance, and website updates, collaborating with the Superintendent and Committee Chair. Strong organizational and communication skills are essential.

Qualifications

• Proficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Office (Word, Excel).
• Strong command of English grammar, spelling, and professional writing for public sector records.
• Experience with web content management systems and office technology.

Responsibilities

• Attend all School Committee meetings in person or remotely with flexibility.
• Post meetings, agendas, and packets in accordance with Massachusetts Open Meeting Law.
• Prepare and distribute agendas, information packets, and action items.
• Maintain official records, minutes, and the policy manual, and oversee website sections for committee information.
• Prepare official correspondence and manage committee communications and approvals.
• Order supplies and coordinate schedules, conferences, and professional development.

Skills

Google Workspace

Microsoft Office

Web content management systems

Professional writing

Education

High School Diploma

Associate degree or higher

Job description

Ipswich Public School District Administration-Central Office - Ipswich, Massachusetts Open in Google Maps

School Committee Secretary

Ipswich Public School District Administration-Central Office - Ipswich, Massachusetts Open in Google Maps

This job is also posted in Ipswich Public Schools

Job Details

Job ID: 5924267
Application Deadline: Posted until filled
Posted: Sep 11, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Overview: To serve as the primary Secretary, Administrative Coordinator, and Communications Liaison for the School Committee. This role encompasses end-to-end meeting support, policy manual maintenance, official recordkeeping, and administrative management in direct consultation with the Superintendent and School Committee Chair.

Duties & Responsibilities

Meeting Management & Compliance

• Attend all School Committee meetings in their entirety (in-person or remotely) with a high degree of flexibility to accommodate varying schedules.
• Post all meetings, public hearings, agendas, and packets on behalf of the School Committee in strict accordance with Massachusetts Open Meeting Law.
• Formulate, assemble, and distribute meeting agendas, information packets, and unresolved action items from previous meetings in collaboration with the Superintendent and Chair.
• Distribute agendas and informational packets to Committee members, administrative leadership and the Association President.
• Notify appropriate personnel of official actions taken by the School Committee following meetings.

Records, Policy & Website Maintenance

• Create, transcribe, and preserve official permanent records, including meeting minutes for all public meetings and executive session meetings.
• Present drafted minutes for formal Committee approval.
• Maintain the official Policy Manual by tracking readings, revisions, and structural updates; ensure the online policy manual remains fully up to date.
• Oversee the School Committee portion of the district website, ensuring accurate postings of member contact information, rosters, meeting schedules, agendas, packets, minutes, and policies.

Communications & Administration

• Manage the official School Committee calendar and maintain updated member rosters.
• Prepare official correspondence to and from the Committee as directed by the Chair and Superintendent.
• Distribute Committee communications, such as newsletters, using the district email notification system.
• Release approved information concerning Committee business to the press at the direction of the Chair or Superintendent (does not act as an official spokesperson).
• Order and manage supplies for the School Committee through the school business office.
• Inform Committee members of upcoming MASC meetings, conferences, and professional development opportunities, assisting with registration.
• Participate in annual professional development and training relevant to school committee administrative functions, subject to Chair approval.
• Perform other related administrative tasks as assigned by the Chair or Superintendent.

Job Qualifications

• Education: High School Diploma required; Associate degree or higher preferred.
• Experience: Previous administrative secretarial experience preferred, ideally within a school district or public sector administrative setting.
• Technical Skills: Proficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Office (Word, Excel); strong operational familiarity with general office technology and web content management systems.
• Communication: Exceptional mastery of English grammar, spelling, and professional writing standards for public sector recordkeeping and correspondence.

Personal Qualifications & Expectations

• Confidentiality: Strict commitment to maintaining absolute confidentiality regarding executive session matters, privileged communications, and sensitive district work.
• Professionalism: High level of emotional maturity, personal integrity, professional competence, and pride in delivering polished work products.
• Adaptability & Tact: Strong interpersonal skills, patience, and discretion when interacting with town leaders and the general public; ability to adapt quickly to shifting schedules and priorities.

Work Location & Schedule

• Work Location: Aside from attending live meetings, tasks are primarily performed remotely from the Secretary's home or chosen workspace.

• Meeting Schedule:
• Full Committee: Typically meets on the 1st and 3rd Thursday of each month at 7:00 PM.
• Executive Sessions: Scheduled as needed, usually occurring on the same evenings as regular public meetings.

Position Type: Part-Time
Salary: $6,500 Stipend
Job Categories:

Support Staff > Clerical

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Laura Hillery , HR Manager
• Administration-Central Office
• Email: [e-mail]