School Building Committee Secretary

Consolidated-School-District-of-New-Britai; New Britain (CT); On-site; USD 21,000 - 28,000; Part time

Job summary

Consolidated-School-District-of-New-Britai in New Britain, CT seeks a part-time School Building Committee Secretary to provide administrative support for SBC meetings, manage minutes, and oversee invoices and financial documentation.

The role is non-union, 19.5 hours per week, and paid through the School Building Committee for a 12-month term. Start date to be determined; work at the New Britain Educational Administration Center.

Qualifications

• Non-union position.
• 19.5 hours per week.
• 12-month position.
• Paid through the School Building Committee.

Responsibilities

• Coordinate administrative support for SBC meetings, including agendas, packets, minutes, invoices, and other materials.
• Distribute meeting materials to SBC members and district staff ahead of meetings.
• Attend SBC meetings, record minutes, and provide updates on expenditures and financial activity.
• Prepare draft minutes and maintain documentation of SBC actions and approvals.
• Submit approved minutes and records to City Clerk's Office.
• Coordinate meeting logistics, including meals and other supports.

Skills

Administrative support

Meeting coordination

Record-keeping

Financial processing

Tools

OneSolution

Job description

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Openings as of 8/29/2026

School Building Committee Secretary JobID: 2000

• Position Type: Non-Certified: Clerical/ Administrative Secretary I
• Date Posted: 8/24/2026
• Location: New Britain Educational Administration Center

CSDNB is seeking a School Building Committee Secretary.

Please see below for position details, roles, and responsibilities.

Anticipated Start Date: To Be Determined

• Non-union position
• 19.5 hours per week
• 12-month position
• Paid through the School Building Committee

Job Roles and Responsibilities:

School Building Committee Administration

• Coordinate administrative support for School Building Committee (SBC) meetings, including preparing agendas, meeting packets, prior meeting minutes, invoices, and other required administrative materials.
• Distribute meeting materials to SBC members and appropriate district staff in advance of meetings.
• Attend SBC meetings, record official meeting minutes, and provide updates regarding project expenditures and financial activity.
• Prepare draft meeting minutes and maintain documentation of SBC actions and approvals.
• Submit approved meeting minutes and other required records to the City Clerk's Office.
• Coordinate meeting logistics, including arranging meals and other necessary meeting supports.

Invoice and Approval Management

• Receive, review, and organize invoices associated with school construction and renovation projects.
• Coordinate required invoice review and approvals from the Architect, Construction Manager, Technology Manager, Superintendent, and other appropriate project stakeholders.
• Prepare invoices for inclusion on SBC meeting agendas and ensure appropriate documentation is available for committee review and approval.
• Code and authorize approved invoices following SBC action.

Financial Processing and Payment Coordination

• Enter approved invoices into OneSolution for City review and approval.
• Receive and process purchase orders in OneSolution once issued by the City.
• Prepare and submit purchase orders and supporting project documentation to the City for payment, including SBC minutes demonstrating authorization of expenditures.
• Monitor financial ledgers to verify that invoices and purchase orders have been processed and paid.
• Maintain accurate records of project expenditures and provide financial updates to the SBC.

State Reimbursement and DAS Reporting

• Prepare Form 1046S after verification that eligible project expenditures have been paid.
• Categorize and reconcile expenditures on Form 1046S by vendor, invoice number, and applicable project category, including Architect, Construction, Professional Fees, Printing, Equipment, and Technology.
• Review expenditures for eligibility under Department of Administrative Services (DAS) reimbursement requirements, recognizing that certain equipment, technology, and printing expenses may not qualify for reimbursement.
• Coordinate Superintendent review and signature of completed 1046S forms.
• Prepare completed and authorized reimbursement documentation for submission through Core-CT.

Records Management and Compliance

• Maintain complete electronic and hard-copy records of invoices, purchase orders, approvals, meeting minutes, reimbursement documentation, and related project financial records.
• Ensure records are organized and retained in accordance with applicable district, municipal, and state record-retention requirements.
• Maintain supporting documentation to establish a clear audit trail from SBC authorization through City payment and state reimbursement.

Postings current as of 8/29/2026 1:20:20 PM CST.