Executive Assistant to the Superintendent

Newburyport Public Schools; Newburyport (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Newburyport Public Schools in Newburyport, MA seeks an Executive Assistant to the Superintendent to manage daily administrative operations in the Superintendent’s Office. The role requires discretion, strong judgment, and the ability to work under pressure with stakeholders including School Committee members, administrators, staff, and the public.

The position handles scheduling, correspondence, and formal notices, while preparing agendas, packets, and district communications.

Qualifications

• Professionalism and tact in handling public inquiries.
• Ability to draft complex correspondence.
• Strong written and verbal communication with stakeholders.
• Interpret and apply policies and regulations.
• Discretion with confidential information.
• Experience with electronic calendars and email.
• Proficiency in Word, Excel, PowerPoint and Google Docs.
• At least 5 years of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required.

Responsibilities

• Assist the Superintendent with administrative matters.
• Coordinate the Superintendent’s calendar and schedule appointments.
• Prepare School Committee meeting notices and agendas.
• Maintain School Committee minutes and public records.
• Prepare and disseminate district communications.
• Prepare DOE reports.
• Organize meetings and workshops.
• Other duties and ad hoc projects as assigned.

Skills

MS Office

Google Docs

Calendar management

Email management

Communication

Confidentiality

Discretion

Public liaison

Education

Associate degree

Job description

Executive Assistant to the Superintendent

Newburyport Public Schools – Newburyport, Massachusetts

Job Details

Job ID: 5918390

Application Deadline: Posted until filled

Posted: Sep 09, 2026 12:00 AM (UTC)

Starting Date: To Be Determined

Job Description

The Executive Assistant to the Superintendent is responsible for managing and coordinating the day-to- day administrative work performed in the Superintendent’s Office. Working with minimal supervision, the Executive Assistant will perform duties of a varied and responsible nature, requiring accuracy, good judgment, confidentiality, and the ability to work well with people under pressure.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

• Assist the Superintendent of Schools with administrative matters; provide information in accordance with established procedures and policies; refer problems requiring technical answers to appropriate administrators.
• Serve as liaison between the Superintendent of Schools and various stakeholders (School Committee members, administrators, faculty, staff, parents, community members, media, local and state government officials, etc.
• Respond to all telephone inquiries regarding the school system and/or specific problems or complaints.
• Conduct initial screening on the telephone or in-person with students, teachers, and parents; answer questions, refer to appropriate staff member and/or schedule appointment with the Superintendent; receive and resolve complaints as appropriate or refer matters to proper personnel.
• Compose effective correspondence independently; reference policies, rules, and regulations in preparing correspondence; review and edit material prepared by others.
• Schedule a variety of activities (appointments, meetings, interviews, etc.) for the purpose of coordinating the Superintendent’s calendar.
• Prepare and post School Committee meeting notices.
• Generate School Committee meeting agendas, prepare and distribute School Committee packets to School Committee members prior to meetings.
• Maintain permanent files of School Committee minutes and make them available to the public in keeping with School Committee rules.
• Organize and provide setup and materials for a variety of administrative meetings and workshops.
• Electronically prepare and submit Massachusetts Department of Education reports.
• Prepare and disseminate various district communications.
• Assist with the development of the annual school calendar.
• Compile statistical and other data to complete various local, state, and federal reports.
• Revise district-wide documents.
• Attend off-site meetings, as required.
• Other duties and ad hoc projects, as assigned.

Position will be accepting applications until September 23, 2026

Position Type: Full-time

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• Displays a high degree of professionalism at all times and models tact and sensitivity to assure that telephone callers and office visitors are handled in accordance with best customer service practices.
• Ability to prepare complex correspondence and reports.
• Ability to communicate effectively both verbally and in writing, with administrators, faculty members, parents, the general public, School Committee members, and town officials.
• Ability to interpret, explain, and apply complex information such as regulations, policies, or services.
• Ability to exercise mature judgment with a high degree of tact and diplomacy.
• Ability to work with highly confidential and legally-sensitive employee and organizational material with utmost discretion.
• Ability to work independently and direct his/her own work as well as work cooperatively with others to analyze complex issues.
• Ability to prioritize multiple tasks and perform detailed work accurately and efficiently, within strict deadlines, in an environment with interruptions.
• Proficiency in working with Microsoft applications (e.g., Word, Excel, PowerPoint) and Google Documents; Websites and various software.
• Experience working with electronic calendars and email.
• Atted and record keep school committee meetings
• Ability to gain, in a short period of time, extensive knowledge of the schools’ programs and objectives, policies, and procedures.
• At least 5 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Equal Opportunity Employer

Newburyport Public Schools does not discriminate in its programs, activities or employment practices based on race, color, national origin, age, religion, gender, gender identity, sexual orientation or disability.

Contact Information

• Pam Kealey , HR Director
• 70 Low Street
• Newburyport, Massachusetts 01950
• Phone: [phone]
• Email: [e-mail]