School Building Secretary – Payroll & Attendance

Shahala Middle School; Vancouver (WA); On-site; USD 44,000 - 53,000; Part time

Job summary

Evergreen Public Schools Shahala Middle School in Vancouver, WA seeks a Building Level Secretary to support the building administrator and manage clerical functions. The role involves attendance and payroll tasks, records maintenance, and coordination with staff and the community.

The position is part-time, 8 hours daily, 213 days per year, with a starting date of immediately. Salary placement follows the district salary schedule and eligible benefits apply for qualifying hours.

Qualifications

• Typing/keyboarding skills of 50 wpm with accuracy.
• A minimum of two years of experience in a related field or equivalent training.
• Demonstrated ability to operate the office equipment as listed in the tools and equipment area above.
• Demonstrated ability to communicate effectively, using proper grammar, spelling, and punctuation both verbally and in writing.
• Demonstrated ability to perform general office procedures with accuracy.
• Must be able to acquire a working understanding of account codes.
• Demonstrated ability to perform independently.
• Must be accurate, dependable, tactful, and confidential.
• Problem-solving skills required.
• Must be proficient in mathematics.
• Demonstrated ability to perform on the computer using Windows environment and related Microsoft applications.
• Must be self-motivated toward assigned duties, work well under pressure, and possess the ability to work with constant interruptions in a positive manner.
• Demonstrated ability to establish and maintain positive relationships with others as part of a team.

Responsibilities

• Work closely with the building administrator(s) in the daily administration and operation of the building and/or department.
• Communicate with a variety of persons (students, parents, staff, and patrons) and/or agencies for the purpose of providing information, ascertaining and prioritizing needs, and to furnish assistance as appropriate.
• Monitor assigned district activities and/or program components for the purpose of ensuring compliance with financial, legal, and/or administrative requirements.
• Process a variety of documents, mail, and materials for the purpose of disseminating information to appropriate parties. Type correspondence, reports, and forms as needed.
• Prepare and maintain a variety of records, reports and written materials for the purpose of conveying information and meeting state, federal, and/or district requirements.
• Maintain a variety of student records and files (manual and computer) for the purpose of documenting and/or providing reliable information.
• Maintain a variety of information, files, and records for the purpose of providing an up-to-date reference and audit trail for compliance.
• Provide support to payroll/budget, athletic/activities, and registrar secretaries, as needed.

Job description

Evergreen Public Schools Shahala Middle School in Vancouver, WA seeks a Building Level Secretary to support the building administrator and manage clerical functions. The role involves attendance and payroll tasks, records maintenance, and coordination with staff and the community.

The position is part-time, 8 hours daily, 213 days per year, with a starting date of immediately. Salary placement follows the district salary schedule and eligible benefits apply for qualifying hours.