Substitute Administrative Clerk - School District

Young World Physical Education; Vancouver (WA); On-site; USD 24,796 - 30,307; Part time

Job summary

Vancouver Public Schools is seeking a Substitute Clerk to support attendance, records, and clerical tasks in a fast-paced school office in Vancouver, Washington.

The role requires a high school diploma or equivalent and strong MS Office skills, with an emphasis on attention to detail and customer service. It is a day-shift, non-exempt position with an hourly rate of $18.87 and an open roster.

Qualifications

• High school diploma or equivalent required.
• Minimum one year of job-related experience demonstrating ability to work independently in a fast-paced environment.
• Credits from college may count toward experience (45 quarter or 30 semester credits = 1 year).
• Recency (last 10 years) and substance of work considered.
• Experience in customer service, interpersonal skills, teamwork, and ability to manage situations.
• Attention to detail, strong organizational skills, and ability to meet deadlines.
• Excellent written communication; ability to compose and proof correspondence.
• Experience with Microsoft Office (Word, Excel); Access and PowerPoint preferred.
• Knowledge of GroupWise, Absence Management, Pagemaker, Skyward preferred.

Responsibilities

• Answer telephone, take messages, forward calls and direct visitors.
• Assist with clerical tasks related to student absenteeism/discipline.
• Communicate with attendance clerk/teachers on attendance matters.
• Track parent contacts and communications to improve attendance and discipline.
• Access SIS for data-mining to provide counselors and teachers with relevant student information.
• Secure building during safety drills as requested.
• Assist with scheduling conferences and building/community events.
• Provide support to counselors and programs (Running Start, Skills Center, College Entrance).
• Input and track assessment/discipline data and organize materials.
• Provide health care for students in nurses' absence.
• Provide direction and support to substitute teachers.
• Perform other tasks as assigned by administrator.

Skills

Customer service

Attention to detail

Organizational skills

Problem solving

Written communication

Microsoft Office

Data entry

Team player

Independent work

Adaptability

Education

High school diploma or equivalent

Tools

Word

Excel

Access

PowerPoint

GroupWise

Skyward

Job description

Vancouver Public Schools is seeking a Substitute Clerk to support attendance, records, and clerical tasks in a fast-paced school office in Vancouver, Washington.

The role requires a high school diploma or equivalent and strong MS Office skills, with an emphasis on attention to detail and customer service. It is a day-shift, non-exempt position with an hourly rate of $18.87 and an open roster.