10-Month School Secretary: Admin & Records Pro

DeKalb County School District; Illinois; On-site; USD 32,000 - 42,000; Full time

Job summary

DeKalb County School District is seeking a 10-month Secretary at Henderson Middle School to support administrative operations and student services. The role involves routine clerical tasks, managing records, responding to inquiries, greeting visitors, and assisting with scheduling and meetings under moderate supervision.

The ideal candidate will hold a high school diploma with 3–6 years of related experience (or an associate degree with 1–4 years), and possess excellent written and verbal

Qualifications

• High school diploma with 3-6 years related experience, or Associate degree with 1-4 years related experience.
• Excellent written and verbal communication skills.
• Ability to manage student records and respond to inquiries from students, faculty, staff, parents and visitors.

Responsibilities

• Maintain student records, enrollment, withdrawal, and transcript documentation.
• Provide customer service by responding to requests and inquiries from students, faculty, staff, parents, and visitors; answering phones, greeting guests, and addressing concerns raised by various stakeholders.
• Assist with the procurement of supplies and equipment.
• Support administrative staff in managing daily office operations such as scheduling meetings/events, preparing agendas/minutes for meetings, maintaining correspondence, and organizing physical settings for meetings/events.
• Coordinate disciplinary documentation, attendance records, and field trip arrangements, ensuring information packages meet submission requirements.
• Ensure that all tasks comply with federal, state, and local laws, and district policies.
• Collaborate across departments to support department and organizational objectives.
• Monitor industry trends and suggest improvements as appropriate.
• Participate in projects related to developing new tools or processes to improve efficiency.
• Coordinate assigned project tasks effectively to meet objectives.
• Perform additional duties as assigned.

Skills

Customer service

Record management

Phone coordination

Scheduling

Team collaboration

Education

High school diploma

Associate degree

Job description

DeKalb County School District is seeking a 10-month Secretary at Henderson Middle School to support administrative operations and student services. The role involves routine clerical tasks, managing records, responding to inquiries, greeting visitors, and assisting with scheduling and meetings under moderate supervision.

The ideal candidate will hold a high school diploma with 3–6 years of related experience (or an associate degree with 1–4 years), and possess excellent written and verbal