School Administrative Coordinator & Scheduler

Gwinnett County Public Schools; Georgia; On-site; USD 38,000 - 52,000; Full time

Job summary

Gwinnett County Public Schools in Georgia is seeking a diligent administrative assistant to provide general secretarial and clerical support at a local school, collaborating with school leadership, central office divisions, faculty and staff.

The role requires a high school diploma, at least two years of clerical experience, strong verbal and written communication, and the ability to analyze processes and improve workflows, while representing the district professionally.

Qualifications

• High school diploma or GED required.
• Minimum 2 years in an office/clerical environment.
• Ability to communicate effectively with the public, students, and staff.
• Strong oral and written communication skills.
• Ability to analyze existing processes and identify improvements.
• Ability to act as a representative of Gwinnett County Public Schools.
• Ability to work across functional boundaries with staff at all levels.
• Demonstrated technology skills and basic bookkeeping knowledge.

Responsibilities

• Provide general secretarial and clerical support to the assigned local school.
• Perform clerical/administrative duties as needed.
• Answer calls, greet visitors, arrange meetings and develop minutes.
• Assist principal with staff modifications and central office coordination.
• Maintain staff records and timely data entry.
• Maintain knowledge of school policies, procedures, and events.
• Serve as benefits representative during enrollment and year-round as needed.
• Enter daily leave and payroll data into the eTA system.
• Prepare work orders and purchase orders for equipment and supplies.
• Maintain calendars and coordinate meetings and events.
• Coordinate interview scheduling and document management for new applicants.
• Serve as liaison with Risk Management on accidents and returns to work.
• Hospitality coordinator for events and communicating with clubs/committees.
• Route inquiries and ensure professional, courteous communication.
• Assist with new projects and perform other duties as assigned.

Skills

Oral communication

Written communication

Organization

Problem solving

Process analysis

Representative role

Cross-functional collaboration

Technology skills

Basic bookkeeping

Education

High School Diploma or GED

Tools

eTA system

Job description

Gwinnett County Public Schools in Georgia is seeking a diligent administrative assistant to provide general secretarial and clerical support at a local school, collaborating with school leadership, central office divisions, faculty and staff.

The role requires a high school diploma, at least two years of clerical experience, strong verbal and written communication, and the ability to analyze processes and improve workflows, while representing the district professionally.