School Clerk I - Clerical Support - School

Gwinnett County Public Schools; Harbin (GA); On-site; USD 12,606 - 29,745; Full time

Job summary

A local educational institution is seeking a School Clerk I to provide clerical support within Harbins Elementary. The role involves managing general clerical duties, maintaining student records, and communicating with staff and public in a courteous manner. Candidates must have a high school diploma or equivalent and preferably experience in an office environment. The position offers a salary range of $12,606 to $29,745 annually.

Qualifications

• High school diploma or equivalent required.
• Experience in an office or clerical environment preferred.

Responsibilities

• Perform general clerical duties for the local school.
• Maintain and communicate a general working knowledge of local school public information, policies, procedures.
• Communicate courteously and efficiently with all parties.
• Assist with new projects in the local school.
• Perform other duties as assigned.

Skills

Ability to communicate effectively and courteously with the public, students, and staff

Demonstrated oral and written communication skills

Ability to follow oral and written instructions quickly and accurately

Strong clerical skills including typing and filing

Knowledge of basic bookkeeping skills

Ability to analyze existing processes and identify areas for improvement

Ability to act as a representative of Gwinnett County Public Schools

Ability to work across functional boundaries and interact with employees at all levels

Ability to demonstrate technology skills

Education

High school diploma or equivalent

Job description

Position Details

• Job ID: 48156
• Position: School Clerk I – Clerical Support – School
• Date Posted: 9/15/2016
• Date Available: 09/19/2016
• Location: Harbins Elementary
• Job Code: 050017
• Standard Hours: 40
• Department: Clerical Support – School (241000)
• Employment Class: NA
• Salary Range: $12,606 – $29,745 annually

Licensing and Certification

None required.

Education Qualifications

High school diploma or equivalent required.

Experience Qualifications

Experience in an office or clerical environment preferred.

Skills Qualifications

• Ability to communicate effectively and courteously with the public, students, and staff
• Demonstrated oral and written communication skills
• Ability to follow oral and written instructions quickly and accurately
• Strong clerical skills including typing and filing
• Knowledge of basic bookkeeping skills
• Ability to analyze existing processes and identify areas for improvement
• Ability to act as a representative of Gwinnett County Public Schools
• Ability to work across functional boundaries and interact with employees at all levels
• Ability to demonstrate technology skills

Primary Responsibilities

1. Perform general clerical duties for the local school
   • Prepare and transcribe various reports, forms, memos, and letters.
   • Prepare work orders, purchase orders, and/or item orders of varying types from oral and written requests from supervisor.
   • Organize and maintain files including, but not limited to, interdepartmental correspondence, school correspondence, student enrollment, and confidential materials.
   • Route incoming and outgoing correspondence and materials accurately and quickly.
   • Utilize telecommunication equipment courteously and efficiently.
   • Process information requests accurately and quickly as assigned.
   • Operate and maintain, or refer for maintenance, routine office machinery.
   • Process student enrollment or withdrawal and student personnel files in accordance with school system procedures as assigned.
   • Maintain student personnel records in accordance with school system procedures as assigned.
   • Assist with switchboard functions as needed.
2. Maintain and communicate a general working knowledge of local school and school system public information, policies, procedures, and events with internal and external customers.
3. Communicate with all parties in a businesslike, courteous, and efficient manner
   • Represent the division professionally in all aspects of communication.
   • Help cultivate a responsive and customer‑centered climate.
   • Seek ways to be responsive to the needs of staff.
   • Handle internal and external customers graciously and effectively.
   • Direct inquiries to the appropriate division personnel as needed.
   • Route incoming and outgoing correspondence accurately.
4. Assist with new projects in the local school.
5. Perform other duties as assigned.

Physical Demands

While performing the duties of this job, the employee is frequently required to sit for extended periods of time. Employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. Employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.