School Administrative Coordinator & Records Specialist

Lauderdale-County-Schools; Ripley (TN); On-site; USD 30,000 - 42,000; Full time

Job summary

Lauderdale-County-Schools in Ripley, Tennessee seeks a school administrative secretary to ensure efficient operation of the office and provide clerical support to staff. The role requires handling records, attendance logs, scheduling, mail, and basic budgeting tasks.

Responsibilities include preparing correspondence, maintaining student records, processing purchase orders, and maintaining confidential information with accuracy and discretion.

Qualifications

• Proficient keyboarding and file maintenance
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills
• 1 year secretarial experience

Responsibilities

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar for principal.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.
• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Skills

Keyboarding

File maintenance

Spreadsheet software

Database skills

Word processing

Record keeping

Basic accounting

Instruction following

Organizational skills

Communication skills

Interpersonal skills

Tools

Spreadsheet software

Database software

Word processing software

Job description

Lauderdale-County-Schools in Ripley, Tennessee seeks a school administrative secretary to ensure efficient operation of the office and provide clerical support to staff. The role requires handling records, attendance logs, scheduling, mail, and basic budgeting tasks.

Responsibilities include preparing correspondence, maintaining student records, processing purchase orders, and maintaining confidential information with accuracy and discretion.