School Administrative Assistant & Operations Coordinator

Asu-Preparatory-Academy; Phoenix (AZ); On-site; USD 40,000 - 51,000; Full time

Job summary

ASU Preparatory Academy in Phoenix, AZ seeks an Administrative Assistant to support the Site Principal with advanced secretarial and administrative tasks, maintain confidential records, and manage monetary functions.

This role coordinates scheduling, purchases, reimbursements, budgets, and communications with families and community partners, ensuring efficient office operations and compliant records.

Qualifications

• Associate degree required; Bachelor's degree preferred.
• Three years' experience supporting educational leadership or school office management.
• Ability to maintain confidentiality.

Responsibilities

• Directly support Site Principal with administrative tasks including processing, recordkeeping, and monetary functions.
• Collect and reconcile monies (field trips, tax credits, etc.) and create financial reports.
• Manage office operations: calls, scheduling, meetings, events, and substitute coordination.
• Coordinate with community partners to plan programs, events, and safety planning.
• Process purchase orders and reimbursements; prepare deposit cash/cheques.
• Maintain budget and confidentiality of records; assist in distributing school communications.

Job description

ASU Preparatory Academy in Phoenix, AZ seeks an Administrative Assistant to support the Site Principal with advanced secretarial and administrative tasks, maintain confidential records, and manage monetary functions.

This role coordinates scheduling, purchases, reimbursements, budgets, and communications with families and community partners, ensuring efficient office operations and compliant records.