School Administrative Coordinator

Sylvania; East Oreland (PA); On-site; USD 38,000 - 48,000; Full time

Job summary

The School District of Springfield Township (SDST) is seeking an Administrative Assistant – School Building to provide clerical and administrative support to the building leadership and staff. This role serves as the first point of contact for students, families, staff, and visitors, handling communication, attendance processes, and records management with professionalism and discretion.

The position emphasizes confidentiality, strong organizational skills, and the ability to multi-task in a

Qualifications

• High school diploma or equivalent; post-secondary education preferred.
• Minimum of three years administrative/clerical experience.
• Strong organizational and multitasking abilities.
• Excellent written, verbal, and interpersonal communication.
• Proficiency with Microsoft Office, Google Workspace, and SIS systems.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Provide clerical and administrative support to school building leadership.
• Serve as primary contact for students, families, staff, and visitors.
• Respond to calls and emails in a professional manner.
• Maintain attendance, enrollment, and student records accurately.
• Assist with student registration, scheduling, and records management.
• Update and manage student information systems and office files.
• Coordinate appointments, meetings, and school events.
• Prepare and distribute correspondence and reports.
• Maintain FERPA-compliant confidentiality of records.
• Coordinate substitute coverage and operational tasks as needed.
• Process purchase orders, invoices, and related paperwork.
• Support building operations during daily activities and events.

Skills

Organizational skills

Multitasking

Written and verbal communication

Customer service

Discretion and confidentiality

Interpersonal skills

Education

High school diploma

Post-secondary education preferred

Tools

Microsoft Office

Google Workspace

Student information systems

General office technology

Job description

The School District of Springfield Township (SDST) is seeking an Administrative Assistant – School Building to provide clerical and administrative support to the building leadership and staff. This role serves as the first point of contact for students, families, staff, and visitors, handling communication, attendance processes, and records management with professionalism and discretion.

The position emphasizes confidentiality, strong organizational skills, and the ability to multi-task in a