Administrative Assistant

Sylvania; East Oreland (PA); On-site; USD 38,000 - 48,000; Full time

Job summary

The School District of Springfield Township (SDST) is seeking an Administrative Assistant – School Building to provide clerical and administrative support to the building leadership and staff. This role serves as the first point of contact for students, families, staff, and visitors, handling communication, attendance processes, and records management with professionalism and discretion.

The position emphasizes confidentiality, strong organizational skills, and the ability to multi-task in a

Qualifications

• High school diploma or equivalent; post-secondary education preferred.
• Minimum of three years administrative/clerical experience.
• Strong organizational and multitasking abilities.
• Excellent written, verbal, and interpersonal communication.
• Proficiency with Microsoft Office, Google Workspace, and SIS systems.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Provide clerical and administrative support to school building leadership.
• Serve as primary contact for students, families, staff, and visitors.
• Respond to calls and emails in a professional manner.
• Maintain attendance, enrollment, and student records accurately.
• Assist with student registration, scheduling, and records management.
• Update and manage student information systems and office files.
• Coordinate appointments, meetings, and school events.
• Prepare and distribute correspondence and reports.
• Maintain FERPA-compliant confidentiality of records.
• Coordinate substitute coverage and operational tasks as needed.
• Process purchase orders, invoices, and related paperwork.
• Support building operations during daily activities and events.

Skills

Organizational skills

Multitasking

Written and verbal communication

Customer service

Discretion and confidentiality

Interpersonal skills

Education

High school diploma

Post-secondary education preferred

Tools

Microsoft Office

Google Workspace

Student information systems

General office technology

Job description

The School District of Springfield Township (SDST) in Montgomery County, PA borders Philadelphia and is incredibly accessible to surrounding areas by just a short drive. A cornerstone of our district is providing the best free and public education to the students in Springfield Township. We deeply value and respect the employees who are committed to helping us provide an inclusive environment for all students and staff. Members of our team enjoy competitive salaries, great benefits, PTO and more! View more information about our Equity Initiative here.

Qualifications:

Required:

1. High school diploma or equivalent; post-secondary education preferred.
2. Minimum of three (3) years of administrative, clerical, or office support experience.
3. Strong organizational and multitasking skills.
4. Strong written, verbal, and interpersonal communication skills.
5. Proficiency in Microsoft Office applications, Google Workspace, student information systems, and general office technology.
6. Ability to maintain confidentiality and exercise professionalism and discretion.
7. Ability to work effectively with students, families, staff, and community members in a fast-paced environment.
8. Ability to maintain accurate records and manage multiple deadlines and priorities.
9. Such alternatives to the above qualifications as the Superintendent and Board of School Directors may find appropriate and acceptable.

Preferred:

1. Experience in a public school district or educational office environment.
2. Familiarity with student information systems, attendance systems, and school office procedures.
3. Experience supporting school administrators or school operations.
4. Knowledge of school attendance procedures, student registration processes, and educational office operations.

Description:

The School District of Springfield Township is seeking candidates who possess excellent interpersonal skills, the desire to work with energetic students, and the ability to relate well within the school community. SDST is committed to diversity in our workplace and welcomes the opportunity to consider all candidates. The Administrative Assistant – School Building provides clerical, administrative, and operational support to the school building administration and staff to assist with the efficient daily operation of the school. This position serves as a primary point of contact for students, families, staff, and visitors while supporting communication, recordkeeping, scheduling, attendance processes, and general school office functions. The role requires professionalism, confidentiality, strong organizational skills, customer service abilities, and the capacity to manage multiple priorities in a fast-paced school environment.

• Provides administrative and clerical support to the Building Principal, Assistant Principal, and school staff.
• Serves as a primary point of contact for students, parents/guardians, staff, visitors, and community members.
• Receives and responds to phone calls, emails, visitors, and inquiries in a professional and courteous manner.
• Maintains student attendance records, absence documentation, tardy records, and related attendance processes.
• Assists with student registration, enrollment, withdrawals, and student records management, as assigned.
• Maintains and updates student information systems, databases, and office records accurately and efficiently.
• Assists with scheduling appointments, meetings, conferences, and school events.
• Prepares and distributes correspondence, reports, forms, notices, newsletters, and school communications.
• Assists with maintaining student records, cumulative files, and confidential documentation in accordance with FERPA requirements.
• Coordinates substitute teacher coverage, classroom communication, and operational support activities, as assigned.
• Assists with processing purchase orders, invoices, field trip requests, transportation requests, and building-related operational paperwork.
• Supports building operations related to student dismissals, visitor management, emergency procedures, and daily school activities.
• Assists with preparation and coordination of school events, assemblies, conferences, and testing activities.
• Maintains office supplies, forms, and materials necessary for school office operations.
• Provides first-level assistance to students and families regarding school procedures, schedules, and operational concerns.
• Maintains confidentiality of student, personnel, medical, and operational information.
• Supports district and building initiatives, projects, and operational tasks, as assigned.

This list of responsibilities in no way states or implies that these are the only duties to be performed by the employee occupying this position. Thecandidatewill be required to follow any other job-related instructions and perform other job-related duties requested by thesupervisor of the position.

Terms of employment:

10 month, 230 day, 7 hours per day full-time, Class B position to be determined in accordance with the terms and conditions of the collective bargaining agreement to begin as soon as possible.