School Administrative Assistant - Services & Operations

Priority Dispatch Corp.; West Hartford (CT); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Flexible spending accounts

Paid holidays

Sick leave

Job summary

Futures School in West Hartford, CT is seeking a highly organized Administrative Assistant to support daily school operations and serve as a central point of contact for students, families, staff, and vendors. This full-time, non-exempt role reports to the Chief Administrator and drives efficient operations within a mission-driven educational program.

The position emphasizes confidentiality, proactive communication, and collaborative teamwork.

Qualifications

• Bachelor's degree from an accredited college or university.
• Strong organizational, communication, customer-service, and time-management skills.
• Excellent attention to detail and recordkeeping abilities.
• Ability to manage multiple priorities and meet deadlines.
• Sound judgment and ability to maintain strict confidentiality.

Responsibilities

• Manage calendars, appointments, meetings, conferences, and school events.
• Prepare correspondence, reports, agendas, presentations, and meeting materials.
• Attend designated meetings, document action items, and assist with follow-up.
• Support newsletters, employee orientation, compliance activities, and special projects.
• Greet visitors, answer calls and emails, and coordinate check-in/check-out procedures.
• Maintain the school calendar and communicate schedule changes.
• Maintain accurate student records and assist with family follow-up.
• Process purchases and maintain purchasing records.

Skills

Organizational skills

Communication

Customer service

Time management

Attention to detail

Recordkeeping

Confidentiality

Independent work

Education

Bachelor's degree

Tools

Microsoft 365

Job description

Futures School in West Hartford, CT is seeking a highly organized Administrative Assistant to support daily school operations and serve as a central point of contact for students, families, staff, and vendors. This full-time, non-exempt role reports to the Chief Administrator and drives efficient operations within a mission-driven educational program.

The position emphasizes confidentiality, proactive communication, and collaborative teamwork.